Parish Council Meetings

2024

11 November 2024

Draft minutes
Agenda
3 – Draft minutes
8 – Clerk report
9 – Planning appeal
11 – Consultation email
11 – Consultation
16 – Warranty extension
17 – Rural Housing Need paper
20 – Draft budget
20 – Notes
22 23 25 26 – Finance
31 – Training opportunities
32 – Pre-renewal questionnaire
33 – Financial Regulations
34 – Data Protection Policy
35 – Privacy Policy
37 – Privacy Notice
37 – Internal Privacy Notice
38 – Freedom of Information Scheme
39 – Dignity at Work Policy
40 – Sexual and General Harassment Policy
41 – OALC email
41 – Pay agreement
42 – Rural crime email

09 September 2024

Minutes
Agenda
3 – Draft minutes
7 – Clerk report
9 – NPPF – WODC
9 – Draft NPPF
9 – NPPF proposed reforms
12 – Playground report
16 – Winter preparedness
19 – Oxfordshire Councils’ Charter
20 – Draft action plan
21 – Draft budget
21 – Draft budget notes
22 23 25 26 – Finance
27 28 – Finance update – bank reconciliation
31 – Training opportunities
32 – Risk assessment
33 – Equal Opportunities Policy
34 – Training and Development Policy
35 – Security Incident Response Policy
36 – Document Storage, Retention and Destruction Policy
37 – Pension Discretionary Policy
38 – OALC subscription proposal
39 – Signed External Auditor Certificate
41 – Internal audit review of effectiveness
43 – X9 Sunday service

12 August 2024

Minutes
Agenda
3 – Draft minutes
7 – Clerk report
11 – Email from WODC
11 – CIL draft charging schedule
12 – Letter 20 mph scheme
16 17 19 – Finance

08 July 2024

Minutes
Agenda
00 – Documents for approval
3 – Draft minutes
7 – Clerk report
9 – Consultation plan
9 – Public notice
9 – Statement reasons
9 – Draft order
15 – Allotment rent
20 21 23 24 – Finance
29 – Current working groups and memberships
30 – Training opportunities
31 – Disciplinary and grievance policy
32 – Health and safety policy
33 – Sickness and absence policy

10 June 2024

Minutes
Agenda
3 – Draft minutes
7 – Clerk report
12, 13 – Finance
15 – Training request

13 May 2024

Minutes
Agenda
0 – Documents for approval
2 – Chair Acceptance of Office
5 – Vice-Chair Acceptance of Office
7 – Draft minutes – March meeting
13 – General Power of Competence
13 – Proof of CiLCA
16 – Existing working groups
16 – TOR – Allotment management working group
16 – TOR – Leases and trusts administration working group
16 – TOR – Playground maintenance working group
16 – TOR – Village plan working group
19 – Existing lead councillor positions
20 – Delegation arrangements
21 – Arrangements
22 – Representation
23 – Scheme of delegation to Clerk
24 – Inventory of land
25 – Asset register
26 – Standing orders
27 – Financial regulations
28 – Complaints procedure
28 – Habitual or vexatious complaints policy
29 – Review dates
30 – Code of conduct
31 – Insurance policy
32 – Council and staff subscriptions and memberships
33 – Maintenance and administration contracts and agreements
34 – Scheduled payments
35 – Direct debits and standing orders
36 – Ordinary meetings
37 – Action plan
38 – Project list and priorities
40 – Statement of accounts
41 – Bank reconciliation
42 – Internal audit report
42 – Internal audit – AGAR
43 – Annual governance statement
44 – Statement of accounts – AGAR
45 – Exercise of public rights
46 – Internal auditor report
47 – Grants and donations policy
47 – Grants and donations report
52 – Contractor for minor playground work report
53 – Old toddler slide report
54 – Playground maintenance work report
55 – Biodiversity duties
55 – Weed control report
56 – Verge strimming report
57 – Housing needs survey report
58 – Housing needs survey report meeting
61 62 64 65 – Finance
66 67 – Finance update – Bank reconciliation
70 71 – HSBC bank signatories report
72 – Unity Trust bank signatories report
73 – Training opportunities
74 – Internal financial check report
75 – Clerk appraisal report

8th April 2024 – CANCELLED

11th March 2024

Minutes
Agenda
0 – Notes – documents for approval
7 – Clerk report
9 d – Defibrillator report
9 e – Stocks report
9 f – Salt bins in the parish
9 g – Smokefreeoxon
9 h – WODC Nature recovery guide launch event
9 i – Election update
9 j – Parking at Brook End
10 a b d e – Finance
10 g – Statement of accounts
10 j – Virement report
10 k – Staff recruitment and retention policy
10 l – Reserves policy
10 m – Expenses policy
10 n – Allotment waiting list policy
10 o – Allotment tenancy enforcement and termination policy
10 p – Allotment inspection and eviction appeals procedure
10 q – Allotment inspection and eviction appeals form
10 r – CFO membership
10 r – CFO membership leaflet
10 s – Training opportunities
10 t – Asset inspection report
15 – Pension discretionary policy

12th February 2024

Minutes
Agenda
7 – Clerk report
9 a b d – Finance

8th January 2024

Minutes
Agenda
7 – Clerk report
9 b – Housing needs survey
9 d – Oxfordshire Councils Charter
9 d – Email
9 e – Meeting invitation
10 a b d e – Finance
10 g – Statement of accounts
10 h – Budget update
10 i – Reserves update
10 j – Grants and donations policy
10 k – Business continuity policy
10 l – Virtual meeting procedure
10 m – Community engagement policy
10 n – Internal financial control policy
10 o – Communications policy
10 q – Training options

2023

11th December 2023

Minutes
Agenda
7 – Clerk report
9 a – Wayleave agreement
9 b – Donation request
10 a b – Finance

13th November 2023

Minutes
Agenda
0 – Documents for approval
7 – Clerk report
9 c – Playground equipment removal report
9 d – New tree for playground report
9 f – Wayleave requirement for allotment water report
9 h – Biodiversity duties report
9 h – Biodiversity duties
10 a – Draft action plan 2024-2025
10 b – Draft budget 2024-2025
10 b – Draft budget notes
11 a b d e – Finance
11 g – Statement of account
11 k – Data Protection Policy
11 l – Privacy Policy
11 m – Privacy Notice
11 n – Privacy Notice – staff, councillors, role holders
11 o – Freedom of Information Scheme
11 p – Dignity at Work Policy
11 q – Training opportunities

9th October 2023 – CANCELLED

11th September 2023

Minutes
Agenda
7 – Clerk report
8 a – West Oxon Local Plan 2041
8 a – Planning consultation
9 e – Playground bin report
9 g – Funding request – West Oxon CA
9 g – West Oxon CA
9 g – Grants and Donations Policy
9 h – Donation request – Sports Club
9 i – Allotment rent report
9 j – EV microhub
9 j – EV microhub
10 a – Draft Action Plan 2024-25
10 b – Draft budget 2024-25
10 b – Draft budget notes
11 a b d e – Finance
11 g – Statement of accounts
11 h i – Budget and reserve update
11 j – Notice of conclusion of audit
11 j – Signed external auditor report and certificate
11 k – Internal audit review of effectiveness
11 l – Equal opportunities policy
11 m – Training and development policy
11 n – Security incident response policy
11 o – Requests for information policy
11 p – Document storage, retention and destruction policy
11 q – Risk assessment

14th August 2023

Minutes
Agenda
7 – Clerk report
10 a b d – Finance

10th July 2023

Minutes
Agenda
7 – Clerk report
9b – Terms of reference
9d – Update
10 a b d e – Finance
10 h – Finance update
10 k – Disciplinary and Grievance Policy
10 l – Health and Safety Policy
10 m – Sickness and Absence Policy
10 n – Press and Media Policy
10 o – Co-option Policy
10 p – Term of Office Of Chairman Policy

15th May 2023

Minutes
Agenda
Documents for approval
2 – Chairman Acceptance of Office
5 – Vice-Chairman Acceptance of Office
13 – Existing working groups
13 – TOR – Leases and Trusts Administration
13 – TOR – Climate Emergency and Biodiversity
13 – TOR – Playground Maintenance
13 – TOR – Village Plan
16 – Existing lead councillors
17 – Delegation arrangements
18 – Arrangements
20 – Scheme of delegation to Clerk
21 – Inventory of land
22 – Asset register
23 – Standing orders
24 – Financial regulations
25 – Complaints procedure
25 – Compliments and complaints form
25 – Habitual or vexatious complaints policy
26 – Policy review dates
27 – Code of conduct
28 – Insurance policy
29 – Council and staff subscriptions and memberships
30 – Maintenance and administration contracts and agreements
31 – Scheduled payments
32 – Direct debits and standing orders
34 – Action plan
36 – Statement of accounts
38 – Annual internal audit report
38 – Internal auditor report
39 – Annual governance statement
40 – Accounting statements
44 – Clerk report
46 b – Update
46 c – Tree works report
47 a b d e – Finance
47 f – Budget update
47 g – Bank reconciliation
47 h – Finance update
47 i – General and earmarked reserves

17 April 2023

Minutes
Agenda
7 b – Play bark
7 c – Snagging list
7 d – Parish maintenance consumables and sundries
7 e – Council mailboxes
7 f – Defibrillator parts and consumables
7 g – Livestock and poultry
8 a c – Finance

13 March 2023

Minutes
Agenda
Documents for approval
7 – Clerk report
9b – Playground maintenance working group update
9e – Climate and ecology bill
9i – Ownership of the Stocks
10 a b d e – Finance
10 f – Budget update
10 g – Budget virement report
10 i – Finance update
10 j – Reserves update
10 k – Earmarked reserves update report
11 a – Risk assessment
11 b – Staff recruitment and retention policy
11 c – Reserves policy
11 d – Expenses policy

09 January 2023

Minutes
Agenda
Documents for approval
7 – Co-option report
8 – Clerk report
10 e – Donation request
10 f – Insurance renewal
11 a b d e – Finance
11 f – Budget update
11 h – Finance update
11 i – Reserves update
12 a – Draft budget
12 b – Precept form
12 c – Grants and donations policy
12 d – Business continuity policy
12 e – Virtual meeting procedure
12 f – Community engagement policy
12 g – Internal financial control policy
12 h – Training

2022

19 December 2022

Minutes
Agenda

09 December 2022

Minutes
Agenda
06 a – Planning comment

14 November 2022

Minutes
Agenda
7 – Clerk report
9b – Playground Maintenance Working Group update
9f – Grounds maintenance specification
10 a b d e – Finance
10 f – Budget update
10 h – Finance update
10 i – Earmarked reserve report
10 i – Reserves
11 a – Draft 2023-24 action plan
11 b – Draft 2023-24 budget
11 d – Code of conduct
11 e – Data Protection Policy
11 f – Privacy Policy
11 g – Privacy Notice
11 h – Privacy Notice for staff, councillors and role holders
11 i – Freedom of Information Scheme
11 j – Dignity at Work Policy
11k – Civility and Respect Pledge

31 October 2022

Minutes
Agenda
06 a – Planning enforcement appeal 22/00035/APPEAL
06 c – Draft order
06 c – Consultation plan
06 c – Statement of reasons
06 c – Public notice
07 a – Finance

26 September 2022

Minutes
Agenda
07 – Clerk report
09 c – Playground maintenance working group update
09 d – Stocks electricity supply update
09 i – Allotment rent
10 a b d e – Finance
10 f – Budget update
10 h – Finance update
10 i – Earmarked and general reserves
11 a – TOR Playground maintenance working group
11 b – Draft action plan 2023-2024
11 c – Draft budget 2023-2024
11 c – Draft budget notes
11 d – Equal opportunities policy
11 e – Training and development policy
11 f – Security incident response policy
11 g – Document storage, retention and destruction policy
11 h – SAAA central external auditor appointment
11 i – Internal audit review of effectiveness 2021-2022
11 j – Engagement letter

12 September 2022 – Cancelled due to the death of the Sovereign
Revised date to be confirmed

Agenda

08 August 2022 – Cancelled

11 July 2022

Minutes
Agenda
07 – Clerk report
09 b – Planter maintenance contract
09 e – Speed indication device locations
09 f – Speed indication devices report
09 g – Playground refurbishment project
10 a b d e – Finance
10 j – Amended 2022-23 budget and earmarked reserves
11 a – Training opportunities
11 b – Code of conduct
11 c – Village Plan Working Group TOR
11 d – Climate Emergency and Biodiversity Working Group TOR
11 e – Leases and Trusts Administration Working Group TOR
11 f – Lead councillor TOR
11 g – Disciplinary and grievance policy
11 h – Health and safety policy
11 i – Sickness and absence policy
11 j – Press and media policy
11 k – Co-option policy
11 l – IA recommendation report
11 l – Action plan

13 June 2022

Minutes
Agenda
07 a – Statement of Accounts to 31 March 2022
07 b – Bank reconciliation to 31 March 2022
07 c – Annual Internal Audit Report 2021/22
07 c – Annual Internal Auditor Report 2021/22
07 d – Annual Governance Report 2021/22
07 e – Accounting Statements 2021/22
07 f – Certificate of Exemption 2021/22
08 a – Current payments

09 May 2022

Minutes of meeting
Agenda
02 – Chairman Acceptance of Office
04 – Vice-Chairman Acceptance of Office
10 – General Power of Competence
20 – Standing Orders
21 – Financial Regulations
22 – Complaints Procedure
22 – Compliments and Complaints Form
22 – Habitual or Vexatious Requests Policy
23 – Policies and procedures list and review dates
27 – Asset Register
29 – Subscriptions to other bodies
30 – Maintenance and administration contracts and agreements
32 – Code of Conduct
35 – Scheduled Payments
36 – Direct Debits and Standing Orders
38 – Clerk Report
40 d – Picnic table
40 f – Website providers
41 a c e f – Finance
41 j – General and Earmarked Reserves
42 a – Term of Office of Chairman Policy

01 April 2022

Minutes of meeting
Agenda
07 d – Planning update
08 a b – Finance
09 a – Code of Conduct

14 March 2022

Minutes of meeting
Agenda
08 – Clerk report
09 f – Planning overview
10 a – Report OCC 20 mph scheme
10 c – Traffic survey report
10 d – Speed Indication Devices report
10 f – Grass cutting contract 2022
10 j – Picnic table
10 k – Annual independent playground safety inspection report
10 l – Council Facebook page
10 m – Parish Online
10 n – Website providers
10 o – Councillor email addresses
10 q – Platinum Jubilee event
10 r – Section 137
10 s – Tree survey
10 t – Unity Bank report
11 a b d e – Finance
11 f – Budget update
11 h – Finance update
11 i – Reserves
11 j – Virement Report
12 a – Compliments and Complaints Form
12 b – Disciplinary and Grievance Policy
12 c – Health and Safety Policy
12 d – Sickness and Absence Policy
12 e – Equal Opportunities Policy
12 f – Training and Development Policy
12 g – Security Incident Response Policy
12 h – Requests for Information Policy
12 i – Document Storage, Retention and Destruction Policy
12 j – Data Protection Policy
12 k – Privacy Policy
12 l – Habitual or Vexatious Complaints Policy
12 m – Community Engagement Policy
12 n – Complaints Procedure
12 o – Freedom of Information Scheme
12 p – Co-option Policy
12 q – Co-option Form
12 r – Press and Media Policy
12 s – Business Continuity Policy
12 t – Virtual Meeting Procedure
12 u – Grants and Donations Policy
12 v – General Privacy Notice
12 w – Privacy Notice – staff, councillors, role holders
12 x – Expenses Policy
12 y – Reserves Policy
12 z – Staff Recruitment and Retention Policy
12 aa – Risk Assessment
12 bb – Asset Register
12 dd – ICO Registration

04 March 2022

Minutes of meeting
Agenda
07 – Internal Auditor engagement
08 – Standing Orders
09 – Financial Regulations

10 January 2022

Minutes of meeting

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