Minutes of Chadlington Parish Council Meeting on Monday 21 September 2020

Posted on

Minutes of the Chadlington Parish Council Meeting held remotely via Zoom on
Monday 21 September 2020 (Start 1705, Finish 1820).
Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter and Gill Hill (Clerk). Member of the public 1
Minutes

  1. To appoint a Chairman for the meeting
    This was not necessary as the Chairman was present.
  2. To receive Apologies
    Cllr Neil Owen and Cllr Liz Leffman
  3. Declarations of Interest
    There were none
  4. Minutes
    The minutes of the meeting held on 13 July were approved and subsequently signed.
  5. Matters arising from the Minutes
    There were none.
  6. District & County Councillors Reports.
    Cllr Neil Owen reported that he had arranged for a Gigaclear representative to be in attendance on Tuesday 29 September at 0930 to walk around the village to note verges that needed to be tidied up.
    Cllr Liz Leffman promised to look at the drainage situation in Chadlington again.
  7. Public Participation
    There was none.
  8. Parish Council Vacancy
    Mrs Heidi Davies attended the meeting and would like to be co-opted on to the Council.
  9. Councillors’ Workload and Responsibilities
    This to be decided at a separate meeting.
  10. Coronavirus: Community Issues
    Nothing to add at present time.
  11. Gigaclear: update.
    Clerk to write to the General Manager regarding condition of verges.
  12. Memorial Hall: update and use by the School
    The Memorial Hall remains closed to date and will hopefully be opening soon. The School does not have a need to use the Memorial Hall at present.
  13. Methodist Church: update
    There is no positive news on the possible use of the Methodist Hall.
  14. Benches, Tables & Bus Stop
    Clerk to contact Tara Smith to confirm the type of bench she would prefer for the green at the junction of Church Road and Chipping Norton Road. The Bus Stop in Chipping Norton Road has been renovated. Two two-seater benches to be ordered for placing inside the shelter. The bench proposed to be placed near the Bus Stop proved to be impossible due to no suitable spot near the Bus Stop.
  15. Allotments
    The water situation has been put on hold until further information on costings available. The chicken wire to be erected on the fence.
  16. Playground
    RoSPA has been delayed in making the inspection of the Playground. This should take place soon.
  17. Highways: Winter preparations – Salt
    A request for 2 bags of salt to top up the bins at the rear of the Memorial Hall plus a replacement bin for the broken one opposite the Café de la Post.
  18. Speedwatch
    This is on hold at present. A request to Highways to consider a 20mph speed limit in Chadlington to be made.
  19. School Parking
    This is still an issue. A previous suggestion made on a “walking bus” is not possible at the moment due to Covid-19 as pupils are in “bubbles” and therefore not mixing together.
  20. Planning
    Applications received
    20/01777/S73 Rill Cottage, Daisy Bank, Green End
    Non compliance of conditions 2 and 3 of permission 19/03006/HHD to allow a flat roof construction with roof lights to the rear single-storey extension and Cotswold stone walling to the rear elevation instead of glazing. CPC had no objection to this.
    20/01871/S73 Barley Hill Farm, Chipping Norton Road
    Variation of conditions 4,7,8,9,13 and 15 of planning permission 19/02567/FUL to enable technical amendments to the approved dwelling. CPC had no objection.
    20/02022/HHD Valley View, The Tuer
    Alterations and erection of single storey rear extension. CPC had no objection.
    Applications approved
    20/01100/FUL Westbridge Cottages, Green End
    Refurbishment of three cottages to include erection of single storey extension to North elevation (to provide garaging for Westbridge and Centre Cottages), erection of two storey and single storey rear extensions (to enlarge all three properties) and construction of front entrance porch and detached double garage with store (to serve The Old Forge Cottage together with associated works and change of use to extend domestic curtilage.
    20/01403/HHD 14 Stonelee Close
    Conversion of loft space to create third floor accommodation with the addition of new roof lights. CPC had no objection to this.
    20/01311/HHD Laburnum Cottage, Green End
    Erection of single storey rear extension. CPC had no objection.
    20/01568/HHD Vale Cottage, 1 Daisy Bank, Green End
    Alterations and erection of single and two storey rear extension. CPC had no objection to this application.
  21. Finance
    Approval was given for the purchase of a new laptop for Chadlington Parish Council. An HP Pavilion 15-cs3001na laptop, Intel Core i5 Processor, 8GB RAM, 512GB SSD, 15.6” Full HD, Mineral Silver. Price £799.00
    The new bank mandate was completed removing Tony Allan and adding Andrew Carpenter. This will now enable CPC to convert to Online Banking. It was agreed a Debit Card should also be requested for certain purchases such as online.
    The following items of expenditure were approved:
    Standing Order (monthly) Clerk’s Salary for Sep & Oct £264.16
    C No 100244 JATI Balmoral 6’ Bench (Diplock Charity) £444.99
    C No 100245/6 HP Pavilion 15” cs3001na Laptop £799.00
    C No 100247 OALC Chairmanship Skills Training £30.00
    C No 100248 Shelter Maintenance Ltd Bus stop £2127.60
    C No 100249 Zoom Meetings Sep, Oct, Nov £30.00
    The bank reconciliation for August 2020 was approved.
    Current Account Opening balance 01 Apr 2020 £30,228.09; income to 21 Sep 2020
    £12,953.54 expenditure to 21 Sep 2020 £7,117.48
  22. The Pensions Regulator
    Acknowledgement of re-declaration of compliance received on 01 September 2020.
  23. Correspondence
    None
  24. Other Issues
    Parish Plan to be revised, Memorial Hall Car Park, Playground, outstanding work to improve road conditions – OCC, Mirror at Eversley Close.
    Date of next meeting: Monday 9 November 2020
    Signed:…………………………………Chairman
Skip to content