bookmark_borderMinutes of Chadlington Parish Council Meeting on Monday 09 November 2020

Minutes of the Chadlington Parish Council Meeting held remotely via Zoom on Monday 09 November 2020 (Start 1940, Finish 2135).
Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter and Gill Hill (Clerk). County Cllr Liz Leffman. Members of the public 9.

Minutes

  1. Apologies
    Received from Cllrs Sam Peet, Heidi Davies and District Cllr Neil Owen.
  2. Declarations of Interest
    There were none.
  3. Minutes
    The Minutes of the meeting held on Monday 21 September 2020 were approved and signed.
  4. Matters arising from Minutes
    Representatives from Gigaclear have visited the village and walked around with Cllrs Hilary Moore and Neil Owen to inspect areas damaged and disturbed by the fitting of the full fibre Broadband. They have agreed that these will be rectified, no timescale given.
  5. County Council Report
    Cllr Liz Leffman recognised the problems with the drains flooding. It was noted that the Thames Water drains were also flooding. OCC has no money left except for emergencies. Drains were scheduled in a four-year cycle for maintenance which does not seem adequate in rural areas. There was no plan at present to put a 20mph limit through Chadlington, however a request for consultation and signage could be arranged by contacting James Wright at Highways. (Clerk to handle). Cllr Leffman had donated funds to support a Food Bank at Cornerstone in Charlbury which could be used by Chadlington residents in need.
  6. Public Participation
    The Planning Application 20/02104/FUL, Storage Land in Horseshoe Lane was discussed in depth at the meeting. It was also reported by a parishioner that he had been advised that a new application was to be submitted for the Diddly Squat Farm Shop to be able to sell other than local products, and concern was expressed on this possible application.
  7. Co-option of Councillor
    Heidi Davies was co-opted to the Council, in her absence.
  8. Councillors’ Workload & Responsibilities
    See attached
  9. Coronavirus: Community Issues
    No further comment
  10. Insurance
    Councillors were made aware of the renewal of the Insurance due on 21 January 2021.
  11. Memorial Hall: update
    The Hall Trustees had decided by a vote of 4 to 3 not to reopen the Memorial Hall for the time being.
  12. Methodist Chapel: update
    CPC has been advised that the Methodist Chapel is to be placed on the open market in the near future.
  13. Benches, Tables & Bus Stop: update
    The Diplock Charity bench has arrived and is waiting to be installed in the grounds of the Memorial Hall. Two other benches are on order, one in memory of Mr & Mrs Bunting for the pavement side of the Stonelee Close green as agreed with local residents and the other in memory of Enid Eden to be in the Memorial Hall grounds. Two two-seater benches are also being ordered for the Bus Stop in Chipping Norton Road.
  14. Allotments
    Complaints have been received with regard to children running out of control on the allotments. A letter or email has been sent to all tenants advising that we welcome children on the allotments to learn about growing vegetables and suchlike but they should not treat it as a playground. Respect should be shown for all allotment tenants. Enquiries are being made with regard to providing water at the allotments. The car park is for Eversley Close residents and should not be used by allotment tenants.
  15. Playground
    A reasonable report was received from RoSPA. Brian Hamblin and Ron Arthur are doing a sterling job in keeping the playground in shipshape condition for which the Parish Council is extremely grateful and offers its thanks.
  16. Speedwatch: update
    A 20mph speed limit to be investigated with Highways.
  17. School Parking
    This continues to be an issue. More signage to be discussed with Highways.
  18. Planning
    Applications received
    20/02104/FUL
    Storage Land Horseshoe Lane
    Erection of garage workshop The Parish Council has viewed this application objectively and have taken into consideration the location of the current workshop which is situated in close proximity of a main artery road into the village, next to residential properties, which is obviously not ideal. Re-siting of the workshop to the already established lorry park would therefore be beneficial to residents and road users. Whilst the Parish Council supports this application we are aware that objections have been raised in particular regarding noise and light pollution and screening and we see that there have been suggestions on how these issues may be addressed, and therefore resolved during the planning process.
    20/02378/HHD
    9 Manor Court
    Erection of single storey side and rear extension
    20/02577/RES
    The Gables West End
    Reserved matters application for the erection of three new dwelling houses with associated car parking (appearance, landscaping, layout and scale)
    Applications approved
    20/01777/S73 Rill Cottage, Daisy Bank, Green End
    Non compliance of conditions 2 and 3 of permission 19/03006/HHD to allow a flat roof construction with roof lights to the rear single-storey extension and Cotswold stone walling to the rar elevation instead of glazing. CPC had no objection to this.
    20/01871/S73 Barley Hill Farm, Chipping Norton Road
    Variation of conditions 4,7,8,9,13 and 15 of planning permission 19/02567/FUL to enable technical amendments to the approved dwelling. CPC had no objection
    20/02022/HHD Valley View, The Tuer
    Alterations and erection of single storey rear extension. CPC had no objection.
    20/02338/HHD
    1 Quarry Road
    Alterations to create off-street disabled car parking area
    CPC had no objection to this.
    20/02589/S73
    Orchard House
    Removal of condition 12 of planning permission W97/0300 to allow the replacement of existing Conifer hedge with Beech hedge. CPC had no objection to this.
  19. Budget
    The budget for 2021-22 was approved, pegging the precept at £15,180.
    £20,000 to be held in reserves for Traffic Calming and Parking, £5,000 for the Memorial Hall, £5,000 for Covid-19 recuperation, leaving £16,000 for General Reserves.
  20. Finance
    The Clerk’s salary was approved with a rise of 2% as recommended by NALC effective 01 April 2020: Increase of £5.34 totalling £269.44 per month.
    Online Banking for CPC – application forms being submitted
    Expenditure for approval:
    Standing Order (monthly) Clerk’s Salary for Nov & Dec £269.44
    C No 100250 Microsoft 365 Office for new Laptop £45.99
    C No 100251 Kathleen Hannay Trust Allotments rent £200.00
    C No 100252 Prysebros Ltd Complete Weed Control £318.00
    C No 100253 Playsafety Ltd RoSPA Inspection £124.20
    C No 100254 Gill & Co Playground (Brian Hamblin) £21.98
    C No 100255 Post Office Stamps £16,92
    C No 100256 JATI Ltd 2 Balmoral Benches £768.98
    C No 100257 Clerk’s salary back pay £37.38
    Monthly bank reconciliation for October 2020 approved
    Current Account Opening balance 01 Apr 2020 £30,228.09; income to 31 Oct 2020 £20,543.54 expenditure to 31 Oct 2020 £9,179.25
  21. Correspondence
    Requests for donations from Childrens’ Air Ambulance and Volunteer Link-up.
    Discussions to take place to decide on local charities who might require support.
  22. Other Issues
    None

    Date of next meeting: Monday 11 January 2021

The Parish Council has published a list of Parish Councillor’s Responsibilities which can be accessed online here

bookmark_borderAgenda for meeting of Chadlington Parish Council 7.30pm Mon 9th November 2020 via Zoom

Notice is hereby given that the Meeting of Chadlington Parish Council will be held on Monday 09 November 2020 at 7.30pm by Zoom. Members of the public and press are welcome to attend.  Members of the public may make representations to the Council under item6 in accordance with the Council’s Standing Orders.  Please contact a Councillor or the Clerk at least 2 weeks before the next meeting if you wish to have an item placed on the agenda. The meeting will be held via Zoom and if members of the public wish to attend please contact Nicky Lloyd on nicolaannelloyd@gmail.com for an invitation.

Agenda

  1. To receive Apologies
  2. Declarations of  Interest:
    1. Councillors are reminded of the need to update their register of interests.
    1. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the Parish Council meeting held on 21 September 2020.
  4. Matters arising from Minutes
  5. District & County Councillors Reports
  6. Public Participation: opportunity for the public to ask questions.
  7. Co-option: of Heidi Davies to Council
  8. Councillors’ Workload & Responsibilities
  9. Coronavirus: Community Issues
  10. Insurance
  11. Memorial Hall: update
  12. Methodist Church: update
  13. Benches, Tables & Bus Stop: update
  14. Allotments: update Cllr Hilary Moore
  15. Playground: update Cllr Hilary Moore
  16. Speedwatch: update
  17. School Parking
  18. Planning

Applications received

20/02104/FUL Storage Land Horseshoe Lane

Erection of garage workshop

The Parish Council has viewed this application objectively and have taken into consideration the location of the current workshop which is situated in close proximity of a main artery road into the village, next to residential properties, which is obviously not ideal.  Re-siting of the workshop to the already established lorry park would therefore be beneficial to residents and road users.  Whilst the Parish Council supports this application we are aware that objections have been raised in particular regarding noise and light pollution and screening and we see that there have been suggestions on how these issues may be addressed, and therefore resolved during the planning process. 

20/02378/HHD 9 Manor Court

Erection of single storey side and rear extension

20/02577/RES The Gables West End

Reserved matters application for the erection of three new dwelling houses with associated car parking (appearance, landscaping, layout and scale)

Applications approved

20/01777/S73 Rill Cottage, Daisy Bank, Green End

Non compliance of conditions 2 and 3 of permission 19/03006/HHD to allow a flat roof construction with roof lights to the rear single-storey extension and Cotswold stone walling to the rar elevation instead of glazing.  CPC had no objection to this.

20/01871/S73 Barley Hill Farm, Chipping Norton Road

Variation of conditions 4,7,8,9,13 and 15 of planning permission 19/02567/FUL to enable technical amendments to the approved dwelling. CPC had no objection

20/02022/HHD Valley View, The Tuer

Alterations and erection of single storey rear extension. CPC had no objection.

20/02338/HHD 1 Quarry Road

Alterations to create off-street disabled car parking area

CPC had no objection to this.

20/02589/S73 Orchard House

Removal of condition 12 of planning permission W97/0300 to allow the replacement of existing Conifer hedge with Beech hedge. CPC had no objection to this.

19. Budget : approval for 2021-22

20. Finance

To approve the Clerk’s salary, rise of 2% as recommended by NALC effective 01 April 2020: Increase of £5.34 totalling £269.44 per month.

Online Banking for CPC

Expenditure for approval:

Standing Order (monthly) Clerk’s Salary for Nov & Dec         £269.44

C No 100250 Microsoft 365 Office for new Laptop                 £45.99

C No 100251 Kathleen Hannay Trust Allotments rent            £200.00

C No 100252 Prysebros Ltd Complete Weed Control            £318.00           

C No 100253 Playsafety Ltd  RoSPA Inspection                    £124.20

C No 100254 Gill & Co Playground                                       £21.98

C No 100255 Post Office Stamps                                         £16.92

C No 100256 Clerk’s salary back pay                                   £37.38

Approval of monthly bank reconciliation October 2020

Current Account Opening balance 01 Apr 2020 £30,228.09; income to 30 Sep 2020 £20,543.54 expenditure to 30 Sep 2020 £8,108.73

21. Correspondence

22. Other Issues

23. Information Exchange

Date of next meeting: 7.30pm Monday 11 January 2021 via Zoom

                                                  Gill Hill, Clerk to Chadlington Parish Council

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