Month: January 2020

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 13 January 2020 at 7.30pm.
Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 15, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]
Agenda
1. Apologies: to receive apologies
2. Declaration of Interests
a. Register of Interests – Councillors are reminded of the need to update their register of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 11 November 2019
and Extra Special Meeting held on 20 November 2019 .
4. To Co-opt Andrew Carpenter and Sam Peet as Councillors
5. District and County Councillors Reports
6. GigaClear update
7. Memorial Hall: update – Cllr Zoe Townsend
8. Methodist Church: update – Cllr Zoe Townsend
9. Community Assets
10. Benches & Tables: update – Cllr Nicky Lloyd
11. Allotments: update – Cllr Hilary Moore
12. Playground: update – Cllr Hilary Moore
13. Public participation – Opportunity for the public to ask questions.
14. Asset Register
15. Risk Assessment
16. Planning
Applications received:
19/03322/LBC Jasmine Cottage, Green End. Internal and external alterations to install a new boiler, including a flue in the rear elevation. CPC have no objection to this.
Applications approved:
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural workshop. CPC had no objection.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country Act. CPC had no objection.
19/02797/LBC Brookside, Brook End. Internal and external alterations to convert existing barn to dwelling.
19/03006/HHD Rill Cottage, 3 Daisy Bank, Green End. Single storey rear extension, replacement porch and new detached double timber frame garage.
19/03254/LBC 4 East End Cottages, East End. Replacement front door (retrospective).
Applications Refused:
19/02332/FUL The Old Barn, East End. Erection of two detached dwellings.
Applications pending:
19/02567/FUL Barley Hill Farm. Demolition of an agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling.
17. Precept to be signed
18. The Pensions Regulator
19. Approve Insurance Renewal
20. Finance
General Finance:
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Jan & Feb £264.16
C No 100226 CPRE Annual subscription £36.00
C No 100227 Came & Company Annual premium £338.40
C No 100228 Ron Arthur Playground repairs £169.11
C No 100229 Oxford Fieldpaths Society Donation A Tremlett £100.00
C No 100330 Chadlington Memorial Hall Hire of hall 2019 £210.00
Approval of monthly bank reconciliation Nov & Dec
Income: Current Account £15,556.00 Memorial Hall Account £598.50
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 31 Dec 2019 £15,556.00; expenditure to 31 Dec 2019 £5,617.00 Closing Balance £41,199.81
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
21. Clerk on holiday
22. Correspondence
Request to support Local Electricity Bill
Changes to Council Tax to help those most in need
High Sheriff Awards 2019-2020
23. Other issues
24. Information Exchange
Date of next meeting: 7.30pm on Monday 09 March 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 6 January 2020
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Extra Special Meeting of Chadlington Parish Council held at the Memorial Hall, Chadlington on Wednesday 20 November 2019 at 6pm. (Start 6.10pm, finish 6.55pm)
Present: Cllrs Zoe Townsend, Tony Allan and Hilary Moore plus Gill Hill, Clerk.
Minutes
135. Apologies:
Cllr Nicky Lloyd
136. Declaration of Interests
There were none
137. Minutes:
Approval deferred to meeting on 13 January 2020
138. Election of New Chairman
Cllr Zoe Townsend was voted in as the new Chairman.
Proposed by Cllr Tony Allan and seconded by Cllr Hilary Moore
139. Co-option of Councillors.
Mr Andrew Carpenter and Mr Sam Peet agreed to stand as Co-opted Councillors.
140. Bank Mandate
To update signatories of the Bank Mandate – to add Hilary Moore. To add
Gillian Hill (Clerk and Proper Officer) as a signatory for online banking purposes.
Proposed by Cllr Tony Allan and seconded by Cllr Zoe Townsend
141. AOB
There was none.
Date of next meeting: 7.30pm on Monday 13 January 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 20 November 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Meeting held at the Memorial Hall, Chadlington on Monday 11 November 2019 at 7.30pm (Start 7.35pm, Finish 9.30pm).
Present: Cllrs Howard Rowley, Chairman, Tony Allan, Vice Chairman, Zoe Townsend, Nicky Lloyd, Hilary Moore and Gill Hill (Clerk). District Cllr Neil Owen and County Cllr Liz Leffman plus five members of the public.
Minutes
115. Apologies: there were none.
116. Declaration of Interests: Cllr Tony Allan declared an interest in his planning application for Gable End House.
117. Minutes: the Minutes of the Parish Council meeting held on 09 September 2019
and Budget Meeting held on 14 October 2019 were approved.
118. Resignation of Howard Rowley
Cllr Howard Rowley announced that he was stepping down both as Chairman and also as a Councillor with effect from 12 November 2019. He had been a Councillor for six years and Chairman for three years. His contribution has been greatly appreciated in particular with the Parish Plan for Chadlington.
119. Town & Parish Council Elections 7 May 2020
Councillors were reminded that all Councillors are up for election in May 2020. Any vacancies that occur after 11 November 2019 can only be filled by co-option. A briefing on the elections for Clerks is being held at 6pm on Thursday 30 January 2020 at WODC Woodgreen.
120. District and County Councillors Reports
District Cllr Neil Owen responded to concerns about an unannounced visit by a WODC planner evaluating potential future development sites in Chadlington. The Chairman had met a WODC planner in Chadlington and was concerned that the Parish Council had not been informed of the visit nor did the WODC Planner have any identification. It was agreed that advanced notice should be sent to the Parish Council in future and identification should be available.
County Cllr Liz Leffman was asked to provide an update on the Brook End flooding and sewage problems. There had been numerous problems with complaints to Thames Water with no results. The bridge at Brookend had been inspected and all seemed to be in order. A further problem with flooding was occurring at Greenend with water running off into Church Road on the bend by the Bowls Club.
121. GigaClear
Work had progressed and the contractor had been very busy and quick to respond to complaints. There had been no real problems.
122. Memorial Hall
The wiring has been done and there is a time limit on the heating at the Memorial Hall. There will be a Memorial Hall Open Day on Saturday 25 January 2020 – a table has been reserved for the Parish Council. Photographs of past events required. On Friday 8 May 2020 – now a Bank Holiday (instead of Monday 4 May) to celebrate 75 years since VE Day and the Memorial Hall will be holding an event in the evening.
123. Methodist Church
A meeting had been held in Shipston-on-Stour to discuss proposal for using the Methodist Hall as a Community Asset. The next step is to take this to a higher level for decision. Updates on information on what is happening to the Methodist Hall are being sent to those who register their email address with Nina Morgan.
124. Benches & Tables
The Parish Council would like to thank Roger and Alison Saunders for their generous purchase of two Picnic Tables to replace the broken ones on The Stocks. A welcome party with tea and cakes was held on the arrival of the tables on 29 August 2019.
A further vote of thanks from the Parish Council goes to Philippa Martin for her purchase of a new bench for The Stocks in memory of her husband, Barry Martin, who sadly passed way last year. A Champagne reception, courtesy of Philippa, took place on Friday 13 December 2019.
Work is still going on with a view to replacing more benches and repairing bus stops
125. Allotments
All allotments are in use. The Parish Council would like to thank Kathy Heath for cutting back the hedge on Church Road.
126. Playground
The Parish Council would like to thank Brian Hamblin, Ron Arthur and their team for all the work they are doing to keep the Playground up to scratch. SSE to be contacted to trim back a tree.
127. Highways – TTROs Notices of Road Closures
Cross’s Lane from 13-24 January 2020 for carriageway patching works
Catsham Lane from 10-20 February 2020 for railway safety fencing works
128. Public participation
There was none.
129. Planning
Applications received:
19/02332/FUL The Old Barn, East End. Erection of two detached dwellings.
19/02567/FUL Barley Hill Farm. Demolition f an agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling.
19/02797/LBC Brookside, Brook End. Internal and external alterations to convert existing barn to dwelling.
Applications approved:
19/02110/FUL Land North West of Chipping Norton Road. Erection of a lambing shed and farm shop, including car parking and associated landscaping. Potential for occasional film making. CPC approved of this application in principal but has concerns with the ownership of the current gate to Diddly Squat Farm and the proposed access point off Chipping Norton Road is very close to the Caravan site and two bus stops which could cause traffic hazard. A new access may have to be considered.
19/02192/HHD 8 Orchard Cottages, Chipping Norton Road. CPC has concerns about the yellow bricks and rendering plus the very large extension proposed which is not in proportion with neighbouring houses.
19/01085/FUL Curdle Hill Farmhouse, Chipping Norton Road. Extensions and alterations to existing barn buildings. CPC has no objection to this application but has concerns about errors on application form Section 12 which were answered incorrectly with regard to (i) Protected and priority species and (ii) Designated sites – important habitats. Also Bat Survey gives inadequate specifics on how bats and barn owls should be protected.
19/02166/FUL Gable End House, Horseshoe Lane. Change of use from agricultural to domestic. CPC had no objection to this application
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, detached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access.
19/01985/HHD Laburnum Cottage, Green End. Erection of garage/workshop. CPC objected.
19/02069/HHD 2 Brook End. Alterations and extension of two storey rear extension including a Juliet balcony to first floor. CPC objected.
Applications pending:
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural workshop. CPC had no objection.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country Act. CPC had no objection.
130. Budget Review
See minutes for meeting held on Monday 14 October 2019
131. Finance
Clerk’s Salary: It was agreed to:
Adopt correct pay scale effective November 2019
Make reimbursement for unpaid hours
Make residual differences due to pay scale non compliance
Proposed by Cllr Tony Allan, seconded by Cllr Nicky Lloyd
General Finance:
The following expenditure was approved for payment:
Standing Order (monthly) Clerk’s Salary for Nov & Dec £264.16
C No 100220 Ron Arthur (repairs playground) £213.71
C No 100221 Prysebros Ltd Complete Weed Control £300.00
C No 100222 Kathleen Hannay Will Trust (Allotments rent) £200.00
C No 100223 Corido Sponsored Bench Philippa Martin £444.98
C No 100224 Clerk’s expenses laminating posters & stamps £21.12
C No 100225 Clerk’s salary adjustments £579.84
Monthly bank reconciliation Sep & Oct 2019 approved
Income: Current Account £15,284.00 Memorial Hall Account £598.50
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 30 Sep 2019 £15,284.00; expenditure to 30 Sep 2019 £4,250.70 Closing Balance £43,442.88
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
Payment approved for ex gratia payments to Adrian Tremlett for legal advice and to Mike Smith for maintenance of website.
Bank mandates for Councillors and the Clerk completed for HSBC to allow for online banking in future.
Standing order for Clerk’s salary amended
132. Correspondence
Request for dog waste bin in dog walking field created by Gallipot Farm on the Spelsbury Road out of Chipping Norton. Not considered to be in Chadlington parish.
133. Other issues
Flooding at railway bridge in Catsham Lane
Mud on road at Curdle Hill Gate
Parking outside school
134. Information Exchange
None
Date of next meeting: 7.30pm on Monday 13 January 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 5 November 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARYIf you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the extra-ordinary meeting of Chadlington Parish Council held at Chadlington Memorial Hall on Monday 14 October 2019 at 6.00pm (start 6.15pm, finish 7.30pm) for finance matters.
Present: Cllr Howard Rowley(Chair), Cllr Zoe Townsend, Cllr Nicky Lloyd, Cllr Hilary Moore and Gill Hill (Clerk)
Minutes
106. Apologies: Cllr Tony Allan
107. Declaration of Interests: There were none.
108. Minutes: the approval of the Minutes from the meeting held 09 September 2019 were
deferred until the November meeting.
109. Budget: Income & Expenditure for 2019 first half was reviewed.
110. Reserves: Reviewed with a suggested allowance of £10k for three items, the Playground, Memorial Hall and Traffic Calming plus £12k for General Reserves. This would total £42k in reserves.
111. Precept: Recommended a 3% increase over 2018.
112. Ex gratia payments:
It was agreed that ex gratia payments should be made of £100.00 each to Adrian Tremlett for his valued legal work on Parish Council matters such as public rights of way and lease agreements and to Mike Smith for his upkeep of the website plus the annual licence fee of £120.00. Contact is to be made with both people.
113. Planning Applications:
There was not much discussion on this subject.
A request was made for a white line to be painted on the corner of Church Road by the Bowls Club in order to deter fast drivers
114. Finance:
Expenditure for the following was approved:
C No 100221 Prysebros Ltd Complete Weed Control £300.00
C No 100222 The Kathleen Hannay Will Trust Allotments rent £200.00
Date of next meeting to be confirmed as 11 November 2019 at 7:30 pm at Chadlington Memorial Hall.
…………………………… Gill Hill, Clerk to Chadlington Parish Council, 14 October 2019