Notice is hereby given that the Annual General Meeting of Chadlington Parish Council will be held on Monday 10 May 2021 at 7.30pm in Chadlington Memorial Hall. Members of the public and press are welcome to attend. Members of the public may make representations to the Council under item9 in accordance with the Council’s Standing Orders. Please contact a Councillor or the Clerk at least 2 weeks before the next meeting if you wish to have an item placed on the agenda.
Agenda
- To elect a Chairman
- To elect a Vice Chairman
- To receive Apologies
- To receive signed Declarations of Acceptance of Office from newly elected Councillors
- To arrange co-option of Councillor prior to 23 June 2021
- Declarations of Interest:
- Councillors are reminded of the need to update their register of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
- Minutes: to approve minutes of the Parish Council meeting held on 11 March 2021.
- Matters arising from Minutes
- District & County Councillors Reports
- Public Participation: opportunity for the public to ask questions.
- Coronavirus: Community Issues
- Parish Priorities: Cllr Nicky Lloyd
- Parish Plan
- Drains and Gullies
- Memorial Hall: Annual Report
- Allotments: update
- Playground: update
- Speedwatch: update
- School Parking
- To review and approve the Risk Register
- To review and approve the Asset register
- Planning
Applications received
21/00600/HHD
Plum Tree, Chapel Road
Alterations to include the addition of cladding to South and West elevations, conversion of attic space to create extra living space with the insertion of a dormer window and roof lights. CPC had no objection to this application.
21/00683/HHD
Westbury, Bull Hill. Erection of a two storey and single storey rear extension.
21/00715/HHD
Apple Brook House, Horseshoe Lane Erection of oak framed detached car port.
Applications approved
21/00125/HHD
Lowlands Bungalow, West End
Demolition of existing conservatory and outhouses. Alterations to include erection of single storey side and rear extensions and insertion of three additional rear dormer windows. CPC had no objection to this.
21/00257/HHD
Willowbrook. Brook End
External alterations and the erection of single and two-storey extensions. CPC had no objection to this application.
20/03444/S73
5-12 Chipping Norton Road Variation of condition 7 of 20/01457/FUL to widen the goods that can be retailed on site to within 30 mile radius . CPC objected to this application.
Town and Country Planning Act
W/21/00058/PRMA
Diddly Squat Farm Shop Licensing Application
20/03118/FUL
Lower Buildings, Green End
Conversion of existing of existing agricultural buildings to form one dwelling along with extensions to existing cottages to create ancillary accommodation. Works to include the erection of a car port with store and demolition of one barn. CPC had no objections to this.
21/00421/HHD
2 Bull Hill
Erection of a single storey rear extension
Applications Withdrawn
20/02509/FUL
Lower Court Farm, Green End.
Alterations and extensions to Lower Court Farmhouse. Conversion of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings. Erection of new garaging, estate office and service yard and associated landscaping.
20/02510/LBC
Lower Court Farm, Green End.
Alterations and extensions to Lower Court Farmhouse. Change of use of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings.
Applications Refused
21/00269/S73
Diddly Squat Farm Shop, Chipping Norton Road
Removal of condition 2 of Planning Permission 20/01457/FUL to allow the roof material of the new farm shop to be metal sheeting (retrospective).
CPC strongly objected to this application. Refusal Reasons: The proposed change of roofing material for the farm shop from a slate to steel sheeting will dilute the design quality of the proposal in this high valued landscape which would have a harmful impact on the appearance and character of the Cotswold Area of Outstanding Natural Beauty in conflict with Policies EH1, OS2 and OS4 of the adopted West Oxfordshire Local Plan 2031 and advice in the NPPF and National Design Guide
- Audit Requirements for the Annual Governance & Accountability Return
To confirm a Certificate of Exemption is appropriate to submit
To advise name of new Chairman
To approve and sign the Accounts for 2020-21
To approve the Annual Internal Audit Report
To approve the Annual Governance Statement
To approve the Accounting Statements
To provide an analysis of variances
To approve bank reconciliation for submittance
To note period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations
- Finance
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for May & June £269.44
Annual Membership to Community First Oxfordshire £55.00
Zoom Meeting 8 March £14.39
Approval of monthly bank reconciliation March 2021
Current Account Opening balance 01 Apr 2020 £30,228.09; income to
31 March 2021 £21,557.77; expenditure to 31 March 2021 £13,199.15
- Correspondence
- Other Issues
- Information Exchange
Date of next meeting: 7.30pm Monday 12 July 2021 at Chadlington Memorial Hall
Gill Hill, Clerk to Chadlington Parish Council