Month: July 2021

bookmark_borderAgenda for Chadlington Parish Council Meeting on Monday 12th July at 7.30pm at Chadlington Memorial Hall

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Notice is hereby given that the next Chadlington Parish Council will be held on Monday 12 July 2021 at 7.30pm in Chadlington Memorial Hall. Members of the public and press are welcome to attend. Members of the public may make representations to the Council under item 7 in accordance with the Council’s Standing Orders. Please contact a Councillor or the Clerk at least 2 weeks before the next meeting if you wish to have an item placed on the agenda.
Agenda

  1. To receive Apologies
  2. Declarations of Interest:
    a. Councillors are reminded of the need to update their register of interests.
    b. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. To co-opt Gavin Brown as a Councillor
  4. Minutes: to approve minutes of the Parish Council meeting held on 10 May 2021 and Extraordinary Parish Council Meeting held by email on 28 June 2021.
  5. Matters arising from Minutes
  6. District & County Councillors Reports
  7. Public Participation: opportunity for the public to ask questions.
  8. Community Issues
  9. Benches
  10. Parish Priorities: Cllr Nicky Lloyd
  11. Parish Plan
  12. Drains and Gullies
  13. Memorial Hall: update
  14. Allotments: update
  15. Playground: update
  16. Speedwatch: update
  17. School Parking
  18. Website
  19. Christmas Tree on the Stocks
  20. Planning
    Applications received
    21/01632/HHD
    Hillside House, Bull Hill
    Reinstate historic openings in the barn. Erection of lightweight extension to replace current. Demolition of existing modern timber car port and breeze block stable building, replacing with landscaping and a semi-sunken parking structure. CPC had no objection however the high-level long narrow window in barn may not look in keeping with the rest of the building.
    21/00932/FUL
    Westbridge Cottage, Green End
    Demolition of existing cottages and erection of a replacement dwelling and outbuilding for use as home office. Alterations to existing vehicular access. CPC objected to this as the application has changed from 3 cottages to one larger home when there is a need for reasonably priced affordable homes in the village.
    21/00842/HHD
    Normans 3 Church Road Alterations to include erection of single and two storey rear extension, construction of new detached garage and refurbishment of existing ‘pigsty’ outbuilding. CPC has no objection.
    21/01855/FUL
    East Downs Farm, Old London Road
    Erection of two garden sheds. CPC had no objection to this.
    21/01702//HHD
    Wychwood View, Church Road
    Demolition of conservatory and porch. Construction of loft conversion and installation of new windows. CPC has no objection.
    21/01898/HHD
    12A Chipping Norton Road
    Erection of porch. CPC has no objection.
    CPC has no objection.
    21/00898/FUL
    Barley Hill Farm, Chipping Norton Road
    Demolition of agricultural buildings to allow for the conversion and extension of the traditional barn to form one dwelling with associated garaging and access and landscape works. CPC has no objection to this application and considers the new proposals to be more in keeping than those previously submitted.
    21/01290/HHD
    20 Quarry Road, Chadlington
    Loft conversion including the addition of a roof light to the front and the rear-facing roof slope. Chadlington Parish Council has no objection.
    21/01715/HHD
    11 Manor Court
    Additional paved parking space at front of property. CPC had no objection.
    21/00999/LBC
    Lower Court Farm, Green End
    Demolition of existing portal frame agricultural buildings and erection of two new agricultural buildings together with repairs and alterations to existing barn. CPC had no objection.
    21/00998/FUL
    Lower Court Farm, Green End
    Erection of two new agricultural buildings with repairs and alterations to existing barn. CPC had no objection.
    21/00964/LBC
    Lower Court Farm, Green End
    Internal and external alterations together with extensions and conversion of attached farm buildings to enlarge existing farmhouse.
    CPC had no objection.
    21/00963/FUL
    Lower Court Farm, Green End
    Alterations and extensions together with conversion of attached farm buildings to enlarge existing farmhouse. CPC had no objection.
    21/00967/FUL
    Lower Court Farm, Green End
    Conversion of traditional farm buildings to form two holiday lets. Formation of swimming pool and associated landscaping. CPC had no objection.
    21/00968/LBC
    Lower Court Farm, Green End
    Demolition of modern farm buildings. Internal and external alterations to convert traditional farm buildings to form two holiday lets together with associated works.
    21/01567/FUL
    Diddly Squat Farm Shop, Chipping Norton Road External alterations to existing building to provide new rear access door and replace existing fabric roller shutters and gates with new solid roller shutter doors. Alterations to timber cladding to close gaps.
    Chadlington Parish Council has no objections to the proposals detailed in this Planning Application. However, you will be aware that there was a Building Control Application for the conversion of the Lambing Shed to form a Café on 2 November 2020. In addition to this
    a Licensing Application W/21/00058/PRMA was also made in February 2021, which makes the following statements.
    Section 5 – “This is also to allow the opening of a café/function area adjacent to the shop.”
    Section 18 – “This is a low-risk application to license a remote farm shop, café & function areas to sell alcohol and provide entertainment.”
    Section 18 – “max capacity 150 people.” Whilst the current Planning Application makes no reference to any of the above as being the reason for these alterations, the Parish Council is concerned that, in the event of this application being approved, this should not confirm a change of use status for this agricultural building. .
    The Parish Council remains concerned regarding the effect of the incremental development at this location, both upon the local community, its existing shops and an Area of Outstanding Natural Beauty. The number of cars currently visiting this site is already substantial, often filling the existing available parking space and overflowing onto the Chipping Norton Road, which is hardly desirable in an AONB and creates a significant risk that accidents will occur.
    21/02126/S73
    The Gables, West End
    Variation of condition 2 of planning permission 20/02577/RES to allow design changes to the dwellings.
    20/02577/RES Reserved matters application relating to 17/01079/OUT for the erection of three new dwelling houses with associated car parking (appearance, landscaping, layout and scale) and discharge of conditions 2 and 3 of 17/01079/OUT (materials and landscaping)
    21/02280/S73
    The Gables, West End
    Variation of condition 2 of planning permission
    19/02460/FUL to allow repositioning of Unit D and changes to design of both units C and D.
    19/02460/FUL Conversion of outbuilding to one dwelling and the construction of a new dwelling with associated works including landscaping and car parking.
    Applications approved.
    21/00683/HHD
    Westbury, Bull Hill
    Erection of two storey and single storey rear extension.
    21/00715/HHD
    Apple Brook House, Horseshoe Lane
    Erection of an oak framed detached car park.
    21/00600/HHD
    Plum Tree, Chapel Road
    Alterations to include the addition of cladding to South and West elevations, conversion of attic space to create extra living space with the insertion of a dormer window and roof lights. CPC had no objection to this application.
    21/00683/HHD
    Westbury, Bull Hill. Erection of a two storey and single storey rear extension.
    21/00715/HHD
    Apple Brook House, Horseshoe Lane Erection of oak framed detached car port.
    21/01370/HHD
    The Willows, Brook End
    Erection of first floor extension. Erection of single storey rear extension. Including replacement windows and doors and replacement of oil to renewable energy. CPC had no objections.
    Coronation Cottage, East End Conversion and single storey extension of existing stable to form a new detached three bedroom dwelling, new access and associated landscaping. CPC had no objection to this but
    with concerns over vehicular access, conversion of barns on green-field site and use of metal cladding not in keeping with buildings in locality.
    21/01085/HHD
    Kite Cottage, The Tuer
    Demolition of a lean-to utility room at ground level. Infill extension to ground floor to link the main cottage with the outbuildings. Alterations to doors and windows at ground level. CPC had no objection.
  21. Finance
    Expenditure for approval:
    Standing Order (monthly) Clerk’s Salary for Jul & Aug £269.44
    Prysebros Ltd, Complete Weed Control First treatment £318.00
    Frances Maclean, Internal Auditor £200.00
    Winzip (compression software) paid by Visa £31.14
    Gerry Easton grant for village art project £50.00
    Approval of monthly bank reconciliation June 2021
    Current Account Opening balance 01 Apr 2021 £41,717; income to
    31 March 2022 £7,458; expenditure to 31 March 2022 £1,587
  22. Correspondence
  23. Other Issues
  24. Information Exchange
    Date of next meeting: 7.30pm Monday 13 September 2021 at Chadlington Memorial Hall
    Gill Hill, Clerk to Chadlington Parish Council

bookmark_borderMinutes of Extraordinary Meeting held on Monday 28 June 2021

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Minutes of the Extraordinary  Chadlington Parish Council Meeting held by email on Monday 28 June 2021.

Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter, Heidi Davies & Gill Hill (Clerk).

Minutes

352.    Apologies

353.   Audit Requirements for the Annual Governance & Accountability Return

To note, approve and sign the following

Accounts for 2020-21 approved and signed

Annual Internal Audit Report noted

Annual Governance Statement approved and signed

Accounting Statements approved and signed

Analysis of variances approved

Bank reconciliation approved and signed

Date of next meeting: 7.30pm Monday 12 July 2021 at Chadlington Memorial Hall

Signed………………………………..Chairman

bookmark_borderMinutes of Parish Council Meeting held on Monday 10th May 2021

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Minutes of the Chadlington Parish Council Annual General Meeting held at Chadlington Memorial Hall on Monday 10 May 2021 (Start 1930, Finish 2125).
Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter, Heidi Davies & Gill Hill (Clerk). County Cllr Liz Leffman. Members of the public 6.
Minutes

  1. Election of Chairman
    Cllr Zoe Townsend was proposed by Cllr Hilary Moore and seconded by Cllr Heidi Davies.
  2. Election of Vice Chairman
    Cllr Heidi Davies was proposed by Cllr Zoe Townsend and seconded by Cllr Hilary Moore.
  3. Apologies
    Received from District Cllr Neil Owen and Sam Peet.
  4. Declarations of Acceptance of Office from newly elected Councillors
    These were done.
  5. To arrange co-option of Councillor prior to 23 June 2021
    Two residents made presentations to the Council and were subsequently asked to write to the Council with their ideas for the future.
  6. Declarations of Interest
    Cllr Andrew Carpenter declared an interest in Plum Tree Cottage planning application.
  7. Minutes
    The Minutes of the meeting held on Thursday 11 March 2021 were approved and signed with an amendment to item 311 to read ‘Concern was raised with regard to a planning application increasing coverage to a 30-mile radius which had been approved at a 16 mile radius).
  8. Matters arising from Minutes
    Thanks to be given to Wid Ingram for organising Zoom for the March meeting.
  9. District & County Councillors Reports
    Cllr Neil Owen submitted his last report for the Parrish Council as he was standing down from local politics after many years. He would like to thank the Parish Council and various Chairs for their friendship over the years.
    The last year has been impossible in regards to carrying out a District Councillor’s role. Lockdown, personal isolation, sterile Zoom meetings and lack of real contact with local people have contributed to a feeling of immense frustration. However, the officers and staff of the District Council have coped brilliantly in responding to constant orders from Central Government to maintain and support the financial health of the District. West Oxfordshire has, over many years of good financial management, built up a reserve that has stood us well in this crisis. We are a lot better placed than many other Councils and relatively low Council taxes attest to this.
    Finally I should like to thank and acknowledge the tremendous work done by our local organisations in helping and supporting the community. Good Neighbours indeed.
    Cllr Liz Leffman
    The general subjects of drains and gullies were discussed along with the 20mph proposed speed limit for villages for which there is money in the budget.
  10. Public Participation
    Comments of concern were made about the activities at Diddly Squat Farm and how it was going to affect the village.
  11. Coronavirus: Community Issues
    Nothing new to report.
  12. Parish Plan
    The Parish Plan had been developed two years ago and needed to be reviewed. Ideas needed to be developed for garden areas in the parish.
  13. Drains and Gullies
    These had all been checked by Martin Chapman for which the Council would like to thank him, in addition to which he had arranged to clear footpaths of weeds and other obstructions.
  14. Memorial Hall
    There is hope that the Memorial may be able to open again on 27 June. There has been no request from regulars to start using the Hall again. Thanks to be given to Ann Gates for all her hard work in the garden and also for her noticing that the newly placed bench donated by the Diplock Charity had been tampered with by someone obviously with a view to removing it. Security lights are to be installed.
  15. Allotments
    Nothing to report.
  16. Playground
    The toddler area needs a power wash.
  17. Speedwatch
    On hold.
  18. School Parking
    This ongoing problem needs handling. Contact with the school to be made.
  19. Review of Risk Assessment
    The annual review of the Risk Register has been approved by the Council.
  20. Review of Asset Register
    The annual updated review of the Asset Register was approved by the Council.
  21. Planning
    Applications received
    21/00600/HHD
    Plum Tree, Chapel Road
    Alterations to include the addition of cladding to South and West elevations, conversion of attic space to create extra living space with the insertion of a dormer window and roof lights. CPC had no objection to this application.
    21/00683/HHD
    Westbury, Bull Hill. Erection of a two storey and single storey rear extension.
    21/00715/HHD
    Apple Brook House, Horseshoe Lane Erection of oak framed detached car port.
    Applications approved
    21/00125/HHD
    Lowlands Bungalow, West End
    Demolition of existing conservatory and outhouses. Alterations to include erection of single storey side and rear extensions and insertion of three additional rear dormer windows. CPC had no objection to this.
    21/00257/HHD
    Willowbrook. Brook End
    External alterations and the erection of single and two-storey extensions. CPC had no objection to this application.
    20/03444/S73
    5-12 Chipping Norton Road Variation of condition 7 of 20/01457/FUL to widen the goods that can be retailed on site to within 30 mile radius. CPC objected to this application.
    Town and Country Planning Act W/21/00058/PRMA Diddly Squat Farm Shop Licensing Application
    20/03118/FUL
    Lower Buildings, Green End Conversion of existing of existing agricultural buildings to form one dwelling along with extensions to existing cottages to create ancillary accommodation.
    Works to include the erection of a car port with store and demolition of one barn. CPC had no objections to this.
    21/00421/HHD
    2 Bull Hill
    Erection of a single storey rear extension Applications Withdrawn
    20/02509/FUL
    Lower Court Farm, Green End.
    Alterations and extensions to Lower Court Farmhouse. Conversion of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings. Erection of new garaging, estate office and service yard and associated landscaping.
    20/02510/LBC
    Lower Court Farm, Green End.
    Alterations and extensions to Lower Court Farmhouse. Change of use of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings.
    Applications Refused
    21/00269/S73
    Diddly Squat Farm Shop, Chipping Norton Road
    Removal of condition 2 of Planning Permission 20/01457/FUL to allow the roof material of the new farm shop to be metal sheeting (retrospective).
    CPC strongly objected to this application. Refusal Reasons: The proposed change of roofing material for the farm shop from a slate to steel sheeting will dilute the design quality of the proposal in this high valued landscape which would have a harmful impact on the appearance and character of the Cotswold Area of Outstanding Natural Beauty in conflict with Policies EH1, OS2 and OS4 of the adopted West Oxfordshire Local Plan 2031 and advice in the NPPF and National Design Guide
  22. Audit Requirements for the Annual Governance & Accountability Return
    Certificate of Exemption approved and signed
    New Chairman elected Cllr Zoe Townsend
    Accounts for 2020-21 approved subject to Internal Auditor
    Noted the Annual Internal Audit Report
    Noted the Annual Governance Statement
    Noted the Accounting Statements
    Analysis of variances noted
    Bank reconciliation approved and signed
    Period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations noted.
    The above await receipt of the Internal Audit Report
  23. Finance
    Expenditure for approval:
    Standing Order (monthly) Clerk’s Salary for May & June £269.44
    Annual Membership to Community First Oxfordshire £55.00
    Zoom Meeting 8 March £14.39
    Approval of monthly bank reconciliation March 2021
    Current Account Opening balance 01 Apr 2020 £30,228.09; income to
    31 March 2021 £21,557.77; expenditure to 31 March 2021 £13,199.15
  24. Correspondence
  25. Other Issues
  26. Information Exchange
    Date of next meeting: 7.30pm Monday 12 July 2021 at Chadlington Memorial Hall
    Signed………………………………….Chairman
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