Minutes of the Chadlington Parish Council Meeting held remotely via Zoom on Monday 09 November 2020 (Start 1940, Finish 2135).
Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter and Gill Hill (Clerk). County Cllr Liz Leffman. Members of the public 9.
Minutes
- Apologies
Received from Cllrs Sam Peet, Heidi Davies and District Cllr Neil Owen. - Declarations of Interest
There were none. - Minutes
The Minutes of the meeting held on Monday 21 September 2020 were approved and signed. - Matters arising from Minutes
Representatives from Gigaclear have visited the village and walked around with Cllrs Hilary Moore and Neil Owen to inspect areas damaged and disturbed by the fitting of the full fibre Broadband. They have agreed that these will be rectified, no timescale given. - County Council Report
Cllr Liz Leffman recognised the problems with the drains flooding. It was noted that the Thames Water drains were also flooding. OCC has no money left except for emergencies. Drains were scheduled in a four-year cycle for maintenance which does not seem adequate in rural areas. There was no plan at present to put a 20mph limit through Chadlington, however a request for consultation and signage could be arranged by contacting James Wright at Highways. (Clerk to handle). Cllr Leffman had donated funds to support a Food Bank at Cornerstone in Charlbury which could be used by Chadlington residents in need. - Public Participation
The Planning Application 20/02104/FUL, Storage Land in Horseshoe Lane was discussed in depth at the meeting. It was also reported by a parishioner that he had been advised that a new application was to be submitted for the Diddly Squat Farm Shop to be able to sell other than local products, and concern was expressed on this possible application. - Co-option of Councillor
Heidi Davies was co-opted to the Council, in her absence. - Councillors’ Workload & Responsibilities
See attached - Coronavirus: Community Issues
No further comment - Insurance
Councillors were made aware of the renewal of the Insurance due on 21 January 2021. - Memorial Hall: update
The Hall Trustees had decided by a vote of 4 to 3 not to reopen the Memorial Hall for the time being. - Methodist Chapel: update
CPC has been advised that the Methodist Chapel is to be placed on the open market in the near future. - Benches, Tables & Bus Stop: update
The Diplock Charity bench has arrived and is waiting to be installed in the grounds of the Memorial Hall. Two other benches are on order, one in memory of Mr & Mrs Bunting for the pavement side of the Stonelee Close green as agreed with local residents and the other in memory of Enid Eden to be in the Memorial Hall grounds. Two two-seater benches are also being ordered for the Bus Stop in Chipping Norton Road. - Allotments
Complaints have been received with regard to children running out of control on the allotments. A letter or email has been sent to all tenants advising that we welcome children on the allotments to learn about growing vegetables and suchlike but they should not treat it as a playground. Respect should be shown for all allotment tenants. Enquiries are being made with regard to providing water at the allotments. The car park is for Eversley Close residents and should not be used by allotment tenants. - Playground
A reasonable report was received from RoSPA. Brian Hamblin and Ron Arthur are doing a sterling job in keeping the playground in shipshape condition for which the Parish Council is extremely grateful and offers its thanks. - Speedwatch: update
A 20mph speed limit to be investigated with Highways. - School Parking
This continues to be an issue. More signage to be discussed with Highways. - Planning
Applications received
20/02104/FUL
Storage Land Horseshoe Lane
Erection of garage workshop The Parish Council has viewed this application objectively and have taken into consideration the location of the current workshop which is situated in close proximity of a main artery road into the village, next to residential properties, which is obviously not ideal. Re-siting of the workshop to the already established lorry park would therefore be beneficial to residents and road users. Whilst the Parish Council supports this application we are aware that objections have been raised in particular regarding noise and light pollution and screening and we see that there have been suggestions on how these issues may be addressed, and therefore resolved during the planning process.
20/02378/HHD
9 Manor Court
Erection of single storey side and rear extension
20/02577/RES
The Gables West End
Reserved matters application for the erection of three new dwelling houses with associated car parking (appearance, landscaping, layout and scale)
Applications approved
20/01777/S73 Rill Cottage, Daisy Bank, Green End
Non compliance of conditions 2 and 3 of permission 19/03006/HHD to allow a flat roof construction with roof lights to the rear single-storey extension and Cotswold stone walling to the rar elevation instead of glazing. CPC had no objection to this.
20/01871/S73 Barley Hill Farm, Chipping Norton Road
Variation of conditions 4,7,8,9,13 and 15 of planning permission 19/02567/FUL to enable technical amendments to the approved dwelling. CPC had no objection
20/02022/HHD Valley View, The Tuer
Alterations and erection of single storey rear extension. CPC had no objection.
20/02338/HHD
1 Quarry Road
Alterations to create off-street disabled car parking area
CPC had no objection to this.
20/02589/S73
Orchard House
Removal of condition 12 of planning permission W97/0300 to allow the replacement of existing Conifer hedge with Beech hedge. CPC had no objection to this. - Budget
The budget for 2021-22 was approved, pegging the precept at £15,180.
£20,000 to be held in reserves for Traffic Calming and Parking, £5,000 for the Memorial Hall, £5,000 for Covid-19 recuperation, leaving £16,000 for General Reserves. - Finance
The Clerk’s salary was approved with a rise of 2% as recommended by NALC effective 01 April 2020: Increase of £5.34 totalling £269.44 per month.
Online Banking for CPC – application forms being submitted
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Nov & Dec £269.44
C No 100250 Microsoft 365 Office for new Laptop £45.99
C No 100251 Kathleen Hannay Trust Allotments rent £200.00
C No 100252 Prysebros Ltd Complete Weed Control £318.00
C No 100253 Playsafety Ltd RoSPA Inspection £124.20
C No 100254 Gill & Co Playground (Brian Hamblin) £21.98
C No 100255 Post Office Stamps £16,92
C No 100256 JATI Ltd 2 Balmoral Benches £768.98
C No 100257 Clerk’s salary back pay £37.38
Monthly bank reconciliation for October 2020 approved
Current Account Opening balance 01 Apr 2020 £30,228.09; income to 31 Oct 2020 £20,543.54 expenditure to 31 Oct 2020 £9,179.25 - Correspondence
Requests for donations from Childrens’ Air Ambulance and Volunteer Link-up.
Discussions to take place to decide on local charities who might require support. - Other Issues
None
Date of next meeting: Monday 11 January 2021
The Parish Council has published a list of Parish Councillor’s Responsibilities which can be accessed online here