Category: Parish Council Meetings

Minutes of the Extraordinary  Chadlington Parish Council Meeting held by email on Monday 28 June 2021.

Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter, Heidi Davies & Gill Hill (Clerk).

Minutes

352.    Apologies

353.   Audit Requirements for the Annual Governance & Accountability Return

To note, approve and sign the following

Accounts for 2020-21 approved and signed

Annual Internal Audit Report noted

Annual Governance Statement approved and signed

Accounting Statements approved and signed

Analysis of variances approved

Bank reconciliation approved and signed

Date of next meeting: 7.30pm Monday 12 July 2021 at Chadlington Memorial Hall

Signed………………………………..Chairman

Minutes of the Chadlington Parish Council Annual General Meeting held at Chadlington Memorial Hall on Monday 10 May 2021 (Start 1930, Finish 2125).
Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter, Heidi Davies & Gill Hill (Clerk). County Cllr Liz Leffman. Members of the public 6.
Minutes

326. Election of Chairman
     Cllr Zoe Townsend was proposed by Cllr Hilary Moore and seconded by Cllr Heidi Davies.
327. Election of Vice Chairman
     Cllr Heidi Davies was proposed by Cllr Zoe Townsend and seconded by Cllr Hilary Moore.
328. Apologies
     Received from District Cllr Neil Owen and Sam Peet.
329. Declarations of Acceptance of Office from newly elected Councillors
     These were done.
330. To arrange co-option of Councillor prior to 23 June 2021
     Two residents made presentations to the Council and were subsequently asked to write to the Council with their ideas for the future.
331. Declarations of Interest
     Cllr Andrew Carpenter declared an interest in Plum Tree Cottage planning application.
332. Minutes
     The Minutes of the meeting held on Thursday 11 March 2021 were approved and signed with an amendment to item 311 to read ‘Concern was raised with regard to a planning application increasing coverage to a 30-mile radius which had been approved at a 16 mile radius).
333. Matters arising from Minutes
     Thanks to be given to Wid Ingram for organising Zoom for the March meeting.
334. District & County Councillors Reports
     Cllr Neil Owen submitted his last report for the Parrish Council as he was standing down from local politics after many years. He would like to thank the Parish Council and various Chairs for their friendship over the years.
     The last year has been impossible in regards to carrying out a District Councillor’s role. Lockdown, personal isolation, sterile Zoom meetings and lack of real contact with local people have contributed to a feeling of immense frustration. However, the officers and staff of the District Council have coped brilliantly in responding to constant orders from Central Government to maintain and support the financial health of the District. West Oxfordshire has, over many years of good financial management, built up a reserve that has stood us well in this crisis. We are a lot better placed than many other Councils and relatively low Council taxes attest to this.
     Finally I should like to thank and acknowledge the tremendous work done by our local organisations in helping and supporting the community. Good Neighbours indeed.
     Cllr Liz Leffman
     The general subjects of drains and gullies were discussed along with the 20mph proposed speed limit for villages for which there is money in the budget.
335. Public Participation
     Comments of concern were made about the activities at Diddly Squat Farm and how it was going to affect the village.
336. Coronavirus: Community Issues
     Nothing new to report.
337. Parish Plan
     The Parish Plan had been developed two years ago and needed to be reviewed. Ideas needed to be developed for garden areas in the parish.
338. Drains and Gullies
     These had all been checked by Martin Chapman for which the Council would like to thank him, in addition to which he had arranged to clear footpaths of weeds and other obstructions.
339. Memorial Hall
     There is hope that the Memorial may be able to open again on 27 June. There has been no request from regulars to start using the Hall again. Thanks to be given to Ann Gates for all her hard work in the garden and also for her noticing that the newly placed bench donated by the Diplock Charity had been tampered with by someone obviously with a view to removing it. Security lights are to be installed.
340. Allotments
     Nothing to report.
341. Playground
     The toddler area needs a power wash.
342. Speedwatch
     On hold.
343. School Parking
     This ongoing problem needs handling. Contact with the school to be made.
344. Review of Risk Assessment
     The annual review of the Risk Register has been approved by the Council.
345. Review of Asset Register
     The annual updated review of the Asset Register was approved by the Council.
346. Planning
     Applications received
     21/00600/HHD
     Plum Tree, Chapel Road
     Alterations to include the addition of cladding to South and West elevations, conversion of attic space to create extra living space with the insertion of a dormer window and roof lights. CPC had no objection to this application.
     21/00683/HHD
     Westbury, Bull Hill. Erection of a two storey and single storey rear extension.
     21/00715/HHD
     Apple Brook House, Horseshoe Lane Erection of oak framed detached car port.
     Applications approved
     21/00125/HHD
     Lowlands Bungalow, West End
     Demolition of existing conservatory and outhouses. Alterations to include erection of single storey side and rear extensions and insertion of three additional rear dormer windows. CPC had no objection to this.
     21/00257/HHD
     Willowbrook. Brook End
     External alterations and the erection of single and two-storey extensions. CPC had no objection to this application.
     20/03444/S73
     5-12 Chipping Norton Road Variation of condition 7 of 20/01457/FUL to widen the goods that can be retailed on site to within 30 mile radius. CPC objected to this application.
     Town and Country Planning Act W/21/00058/PRMA Diddly Squat Farm Shop Licensing Application
     20/03118/FUL
     Lower Buildings, Green End Conversion of existing of existing agricultural buildings to form one dwelling along with extensions to existing cottages to create ancillary accommodation.
     Works to include the erection of a car port with store and demolition of one barn. CPC had no objections to this.
     21/00421/HHD
     2 Bull Hill
     Erection of a single storey rear extension Applications Withdrawn
     20/02509/FUL
     Lower Court Farm, Green End.
     Alterations and extensions to Lower Court Farmhouse. Conversion of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings. Erection of new garaging, estate office and service yard and associated landscaping.
     20/02510/LBC
     Lower Court Farm, Green End.
     Alterations and extensions to Lower Court Farmhouse. Change of use of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings.
     Applications Refused
     21/00269/S73
     Diddly Squat Farm Shop, Chipping Norton Road
     Removal of condition 2 of Planning Permission 20/01457/FUL to allow the roof material of the new farm shop to be metal sheeting (retrospective).
     CPC strongly objected to this application. Refusal Reasons: The proposed change of roofing material for the farm shop from a slate to steel sheeting will dilute the design quality of the proposal in this high valued landscape which would have a harmful impact on the appearance and character of the Cotswold Area of Outstanding Natural Beauty in conflict with Policies EH1, OS2 and OS4 of the adopted West Oxfordshire Local Plan 2031 and advice in the NPPF and National Design Guide
347. Audit Requirements for the Annual Governance & Accountability Return
     Certificate of Exemption approved and signed
     New Chairman elected Cllr Zoe Townsend
     Accounts for 2020-21 approved subject to Internal Auditor
     Noted the Annual Internal Audit Report
     Noted the Annual Governance Statement
     Noted the Accounting Statements
     Analysis of variances noted
     Bank reconciliation approved and signed
     Period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations noted.
     The above await receipt of the Internal Audit Report
348. Finance
     Expenditure for approval:
     Standing Order (monthly) Clerk’s Salary for May & June £269.44
     Annual Membership to Community First Oxfordshire £55.00
     Zoom Meeting 8 March £14.39
     Approval of monthly bank reconciliation March 2021
     Current Account Opening balance 01 Apr 2020 £30,228.09; income to
     31 March 2021 £21,557.77; expenditure to 31 March 2021 £13,199.15
349. Correspondence
350. Other Issues
351. Information Exchange
     Date of next meeting: 7.30pm Monday 12 July 2021 at Chadlington Memorial Hall
     Signed………………………………….Chairman

Notice is hereby given that the Annual General Meeting of Chadlington Parish Council will be held on Monday 10 May 2021 at 7.30pm in Chadlington Memorial Hall. Members of the public and press are welcome to attend. Members of the public may make representations to the Council under item9 in accordance with the Council’s Standing Orders.  Please contact a Councillor or the Clerk at least 2 weeks before the next meeting if you wish to have an item placed on the agenda.

Agenda

1. To elect a Chairman
2. To elect a Vice Chairman
3. To receive Apologies
4. To receive signed Declarations of Acceptance of Office from newly elected Councillors
5. To arrange co-option of Councillor prior to 23 June 2021
6. Declarations of  Interest:
   1. Councillors are reminded of the need to update their register of interests.

 b. To declare any pecuniary & other interests in items on the agenda & their nature.

• Minutes: to approve minutes of the Parish Council meeting held on 11 March 2021.
• Matters arising from Minutes
• District & County Councillors Reports
• Public Participation: opportunity for the public to ask questions.
• Coronavirus: Community Issues
• Parish Priorities: Cllr Nicky Lloyd
• Parish Plan
• Drains and Gullies
• Memorial Hall: Annual Report
• Allotments: update
• Playground: update
• Speedwatch: update
• School Parking
• To review and approve the Risk Register
• To review and approve the Asset register
• Planning

Applications received

21/00600/HHD

Plum Tree, Chapel Road

Alterations to include the addition of cladding to South and West elevations, conversion of attic space to create extra living space with the insertion of a dormer window and roof lights. CPC had no objection to this application.

21/00683/HHD

Westbury, Bull Hill. Erection of a two storey and single storey rear extension.

21/00715/HHD

Apple Brook House, Horseshoe Lane Erection of oak framed detached car port.

Applications approved

21/00125/HHD

Lowlands Bungalow, West End

Demolition of existing conservatory and outhouses. Alterations to include erection of single storey side and rear extensions and insertion of three additional rear dormer windows. CPC had no objection to this.

21/00257/HHD

Willowbrook. Brook End

External alterations and the erection of single and two-storey extensions.  CPC had no objection to this application.

20/03444/S73

5-12 Chipping Norton Road Variation of condition 7 of 20/01457/FUL to widen the goods that can be retailed on site to within 30 mile radius . CPC objected to this application.

Town and Country Planning Act

W/21/00058/PRMA

Diddly Squat Farm Shop Licensing Application

20/03118/FUL

Lower Buildings, Green End

Conversion of existing of existing agricultural buildings to form one dwelling along with extensions to existing cottages to create ancillary accommodation.  Works to include the erection of a car port with store and demolition of one barn. CPC had no objections to this.

21/00421/HHD

2 Bull Hill

Erection of a single storey rear extension

Applications Withdrawn

20/02509/FUL

Lower Court Farm, Green End.

Alterations and extensions to Lower Court Farmhouse. Conversion of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings. Erection of new garaging, estate office and service yard and associated landscaping.

20/02510/LBC

Lower Court Farm, Green End.

Alterations and extensions to Lower Court Farmhouse. Change of use of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings.

Applications Refused

21/00269/S73

Diddly Squat Farm Shop, Chipping Norton Road

Removal of condition 2 of Planning Permission 20/01457/FUL to allow the roof material of the new farm shop to be metal sheeting (retrospective).

CPC strongly objected to this application. Refusal Reasons: The proposed change of roofing material for the farm shop from a slate to steel sheeting will dilute the design quality of the proposal in this high valued landscape which would have a harmful impact on the appearance and character of the Cotswold Area of Outstanding Natural Beauty in conflict with Policies EH1, OS2 and OS4 of the adopted West Oxfordshire Local Plan 2031 and advice in the NPPF and National Design Guide

• Audit Requirements for the Annual Governance & Accountability Return

To confirm a Certificate of Exemption is appropriate to submit

To advise name of new Chairman

To approve and sign the Accounts for 2020-21

To approve the Annual Internal Audit Report

To approve the Annual Governance Statement

To approve the Accounting Statements

To provide an analysis of variances

To approve bank reconciliation for submittance

To note period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations

• Finance

Expenditure for approval:

Standing Order (monthly) Clerk’s Salary for May & June        £269.44

Annual Membership to Community First Oxfordshire             £55.00

Zoom Meeting 8 March                                                        £14.39

Approval of monthly bank reconciliation March 2021

Current Account Opening balance 01 Apr 2020 £30,228.09; income to

31 March 2021 £21,557.77; expenditure to 31 March 2021 £13,199.15

• Correspondence
• Other Issues
• Information Exchange

Date of next meeting: 7.30pm Monday 12 July 2021 at Chadlington Memorial Hall

Gill Hill, Clerk to Chadlington Parish Council

Minutes of the Chadlington Parish Council Meeting held remotely via Zoom on

Thursday 11 March 2021 (Start 1800, Finish 1913) courtesy of Wid Ingram.

Present: Cllrs Zoe Townsend, Chairman, Hilary Moore, Andrew Carpenter & Gill Hill (Clerk). County Cllr Liz Leffman. Members of the public 8.

Minutes

306.    Apologies

          Received from Cllrs Nicky Lloyd, Heidi Davies & Sam Peet. District Cllr Neil Owen.

307.    Declarations of Interest

          There were none.

308.    Minutes

The Minutes of the meeting held on Monday 11 January 2021 were approved and signed with an amendment to item 290 to read ‘OCC have received a £3million grant from the Government’.

309.    Matters arising from Minutes

          GigaClear expected to clear verges in the Spring.

310.    County Council Report

County Cllr Liz Leffman advised that the budget had been approved.  There was a definite move to have 20mph speed limits through the villages.  Traffic problems have been caused locally due to the closure of the road at Finstock bridge and the closure of the road at Spelsbury due to resurfacing.  Signs are available to slow down traffic – 10 to be delivered to Chadlington. Some drains had been cleared. District Cllr Neil Owen had  a conversation with Cllr Zoe Townsend regarding the concern about the state of the verges left in an untidy fashion by Gigaclear.

311.    Public Participation

Concern was raised with regard to a planning application covering a 30-mile radius which should be changed to 16 miles.  It was suggested that planning and licensing should be co-ordinated with a formal petition to WODC.

312.    Coronavirus: Community Issues

          All elderly residents had received their first vaccination.

313.    Parish Priorities

          Defer to next meeting

314.    Parish Plan

          Defer to next meeting

315.    Drains and Gullies

          This matter is being handled by Cllr Liz Leffman. A separate trench clearing at Brook End.

316.    Memorial Hall

The Hall is being requisitioned for Election Day on 6 May 2021. A series of lectures to be held on 13 May 2021.

317.    Benches, Tables & Bus Stop

The Diplock Charity bench is being used and admired.  The final two benches have been delivered and await fixing.

 318.   Allotments

          A skip has been ordered to arrive in a couple of days.

Allotment holders need to get together to decide what they want to do about the water supply.

319.    Playground

          The Playground is checked on a regular weekly basis by Brian Hamblin.

320.    Speedwatch

          Awaiting further action from OCC.

321.    School Parking

          Awaiting Highways for signage

321.    Planning

Applications received

21/00125/HHD

Lowlands Bungalow, West End

Demolition of existing conservatory and outhouses. Alterations to include erection of single storey side and rear extensions and insertion of three additional rear dormer windows.

21/00257/HHD

Willowbrook. Brook End

External alterations and the erection of single ans two-storey extensions

20/03444/S73

5-12 Chipping Norton Road Variation of condition 7 of 20/01457/FUL to widen the goods that can be retailed on site to within 30 mile radius

Town and Country Planning Act

20/01457/FUL

5-12 Chipping Norton Road

Erection of a lambing shed and farm shop, including car parking and associated access (part retrospective). Potential for occasional film-making.

Town and Country Planning Act

21/00269/S73

Diddly Squat Farm Shop, Chipping Norton Road

Removal of condition 2 of Planning Permission 20/01457/FUL to allow the roof material of the new farm shop to be metal sheeting (retrospective).

20/01457/FUL

Diddly Squat Farm Shop, Chipping Norton Road

Erection of a lambing shed and farm shop, including car parking and associated access (part retrospective). Potential for occasional film-making.

W/21/00058/PRMA

Diddly Squat Farm Shop Licensing Application

21/00257/HHD

Willowbrook Brook End

External alterations and the erection of single and two-storey extensions

Applications under consideration

20/02509/FUL

Lower Court Farm, Green End.

Alterations and extensions to Lower Court Farmhouse. Conversion of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings. Erection of new garaging, estate office and service yard and associated landscaping.

20/02510/LBC

Lower Court Farm, Green End.

Alterations and extensions to Lower Court Farmhouse. Change of use of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings.

20/03118/FUL

Lower Buildings, Green End

Conversion of extension of existing agricultural buildings to form one dwelling along with extensions to existing cottages to create ancillary accommodation.  Works to include the erection of a car port with store and demolition of one barn.

CPC had no objections to this.

Applications approved

None

322.    Finance

The following expenditure was approved:

Standing Order (monthly) Clerk’s Salary for Mar & Apr          £269.44

Donation to Thrive Charity                                                   £100.00

Donation to Citizens Advice                                                 £100.00

Donation to Lawrence Home Nursing                                   £100.00

Bannor Electrical Moving defibrillator from Sports & Social

Club to Memorial Hall                                                          £194.20

OALC Membership                                                              £191.07

Approved Prysebros Complete Weed Control

First Treatment in May, second in September                       £636.00

Approved monthly bank reconciliation February 2021

Current Account Opening balance 01 Apr 2020 £30,228.09; income to

29 Feb 2021 £21,214.36   expenditure to 29 Feb 2021 £12,223.68

323.    Correspondence

          None

324.    Other Issues

A request for CPC to pay for the electricity supply for the Christmas tree opposite Café de la Post.  This was agreed in principle to be approved at the next meeting.

325.    Information Exchange

          NoneDate of next meeting: 7.30pm Monday 10 May 2021 in Chadlington Memorial Hall.

Notice is hereby given that the Meeting of Chadlington Parish Council will be held on Monday 08 March 2021 at 7.30pm via Google Meet. Members of the public and press are welcome to attend. Members of the public may make representations to the Council under item 6 in accordance with the Council’s Standing Orders. Please contact a Councillor or the Clerk at least 2 weeks before the next meeting if you wish to have an item placed on the agenda. The meeting will be held via Google Meet and if members of the public wish to attend please contact the Clerk on chadlingtonparishcoucil@gmail.com for an invitation.

Agenda

1. To receive Apologies
2. Declarations of Interest:
   a. Councillors are reminded of the need to update their register of interests.
   b. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 11 January 2021.
4. Matters arising from Minutes
   a. Notification of planning applications
5. District & County Councillors Reports
6. Public Participation: opportunity for the public to ask questions.
7. Coronavirus: Community Issues
8. Parish Priorities: Cllr Nicky Lloyd
9. Parish Plan
10. Drains and Gullies
11. Memorial Hall: update
12. Benches, Tables & Bus Stop: update
13. Allotments: update Cllr Hilary Moore
14. Playground: update
15. Speedwatch: update
16. School Parking
17. To review Risk Register
18. To review Asset register
19. Parish Council Elections 06 May 2021
20. Planning
    Applications received
    21/00125/HHD
    Lowlands Bungalow, West End
    Demolition of existing conservatory and outhouses. Alterations to include erection of single storey side and rear extensions and insertion of three additional rear dormer windows.
    21/00257/HHD
    Willowbrook. Brook End
    External alterations and the erection of single ans two-storey extensions
    20/03444/S73
    5-12 Chipping Norton Road Variation of condition 7 of 20/01457/FUL to widen the goods that can be retailed on site to within 30 mile radius
    Town and Country Planning Act
    20/01457/FUL
    5-12 Chipping Norton Road
    Erection of a lambing shed and farm shop, including car parking and associated access (part retrospective). Potential for occasional film-making.
    Town and Country Planning Act
    21/00269/S73
    Diddly Squat Farm Shop, Chipping Norton Road
    Removal of condition 2 of Planning Permission 20/01457/FUL to allow the roof material of the new farm shop to be metal sheeting (retrospective).
    20/01457/FUL
    Diddly Squat Farm Shop, Chipping Norton Road
    Erection of a lambing shed and farm shop, including car parking and associated access (part retrospective). Potential for occasional film-making. W/21/00058/PRMA Diddly Squat Farm Shop Licensing Application
    21/00257/HHD
    Willowbrook Brook End
    External alterations and the erection of single and two-storey extensions
    Applications under consideration
    20/02509/FUL
    Lower Court Farm, Green End.
    Alterations and extensions to Lower Court Farmhouse. Conversion of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings. Erection of new garaging, estate office and service yard and associated landscaping.
    20/02510/LBC
    Lower Court Farm, Green End.
    Alterations and extensions to Lower Court Farmhouse. Change of use of attached and detached farm buildings to provide principal and ancillary residential accommodation. Demolition of modern farm buildings.
    20/03118/FUL
    Lower Buildings, Green End
    Conversion of existing / 03.`1qagricultural buildings to form one dwelling along with extensions to existing cottages to create ancillary accommodation. Works to include the erection of a car port with store and demolition of one barn.
    CPC had no objections to this.
    Applications approved
    None
21. Finance
    Expenditure for approval:
    Standing Order (monthly) Clerk’s Salary for Jan & Feb £269.44
    Donation to Thrive Charity £100.00
    Donation to Citizens Advice £100.00
    Donation to Lawrence Home Nursing £100.00
    Bannor Electrical Moving defibrillator from Sports & Social
    Club to Memorial Hall £194.20
    OALC Membership £191.07
    To approve Prysebros Complete Weed Control
    First Treatment in May, second in September £636.00
    Approval of monthly bank reconciliation February 2021
    Current Account Opening balance 01 Apr 2020 £30,228.09; income to
    29 Feb 2021 £21,214.36 expenditure to 29 Feb 2021 £12,223.68
22. Correspondence
23. Other Issues
24. Information Exchange
25. Confidential Meeting (Public not included)
    

Date of next meeting: 7.30pm Monday 10 May 2021 Virtual or Live TBA
Gill Hill, Clerk to Chadlington Parish Council

Minutes of the Chadlington Parish Council Meeting held remotely via Zoom on
Monday 11 January 2021 (Start 1935, Finish 2108).
Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter, Sam Peet & Gill Hill (Clerk). District Cllr Neil Owen & County Cllr Liz Leffman. Members of the public 8.
Minutes

286. Apologies
     Received from Cllr Heidi Davies.
287. Declarations of Interest
     There were none.
288. Minutes
     The Minutes of the meeting held on Monday 09 November 2020 were approved and signed with an amendment to item 275 Methodist Chapel: CPC has been advised that the Methodist Chapel is to be placed on the open market in the near future.
289. Matters arising from Minutes
     GigaClear do not appear to have made an effort to clear up the verges where requested.
290. County Council Report
     County Cllr Liz Leffman was aware of the flooding problems. OCC have received a £3million grant from the Government for drains and sewage. Cllr Leffman will be pressing on behalf of Chadlington for some of this grant. OCC will be checking for drains requiring urgent attention and will make the necessary repairs. A data base of Chadlington drains had been created with photographs by Martin Chapamn which will be passed on to Cllr Leffman. It was reported that there were two drains that were still blocked and at least fourteen drains silted up. Traffic – there is £250K in the budget (if approved) effective April 2021 which is to be used for some parishes wishing for a 20mph speed limit, parishes may be required to contribute.
     District Cllr Neil Owen reported a further Government grant was available for small and self employed businesses. An application form would be available on the WODC website from 18 January 2021. A letter is awaited from WODC regarding the dog fouling issue. Martin Chapman to be thanked for the information he provided on the possible .Mill End development
291. Public Participation
     Further questions were asked regarding the Storage Land at Horseshoe Lane;
     (i) How did CPC make its decision. (ii) If the application had come from a third party, would this have affected the decision. (iii) Can applications of this type be referred to the whole village in future. (i) The Chair explained that the application was distributed to Councillors by email and comments were made and looked at objectively in the current situation. CPC was aware of comments made on the WODC website regarding screening, noise and lighting, All were in agreement in principle. (ii) An application made by a third party would make no difference. (iii) It was agreed to put an item on the agenda for the next meeting to discuss how to handle similar applications in future. A member of the public was displeased as it was felt that CPC’s response was not in line with that of the parishioners and it was agreed that this comment should be minuted. Discussions regarding activity on the Sports Field with regard to dogs running loose. Advice is being sought from WODC.
292. Coronavirus: Community Issues
     Residents should be very wary of potential scammers asking for money for vaccinations. These are free of charge.
293. Insurance
     Councillors were reminded of the Insurance renewal from 21 January 2021.
294. Memorial Hall: update
     The Hall is still not in use for meetings and functions due to Covid-19 advice. A defibrillator,
     formally held in the Sports & Social Club has now been fixed next to the front door of the
     Memorial Hall.
295. Methodist Chapel: update
     The Hub Group has now been disbanded and no further action required.
296. Benches, Tables & Bus Stop: update
     Two benches still to be delivered and expected very soon.
297. Allotments
     Planned skip not available during lockdown. Awaiting chicken wire to be fixed along edge of
     allotments. Hedge needs a trim.
298. Playground
     The playground continues to be checked on a weekly basis thanks to Brian Hamblin.
299. Speedwatch: update
     Volunteers are needed to assist with checking traffic speeding. Six people are required
     every other week to make this work. Please advise the Clerk if you are interested.
300. School Parking
     This continues to be an issue. Signage is in hand with Highways.
301. Planning
     Applications received
     20/02509/FUL
     Lower Court Farm, Green End.
     Alterations and extensions to Lower Court Farmhouse. Conversion of attached and
     detached farm buildings to provide principal and ancillary residential accommodation.
     Demolition of modern farm buildings. Erection of new garaging, estate office and service
     yard and associated landscaping.
     20/02510/LBC
     Lower Court Farm, Green End.
     Alterations and extensions to Lower Court Farmhouse. Change of use of attached and
     detached farm buildings to provide principal and ancillary residential accommodation.
     Demolition of modern farm buildings.
     20/03118/FUL
     Lower Buildings, Green End
     Conversion of existing agricultural buildings to form one dwelling along with extensions to
     existing cottages to create ancillary accommodation. Works to include the erection of a car
     port with store and demolition of one barn.
     CPC had no objections to this.
     Applications approved
     20/02104/FUL
     Storage Land Horseshoe Lane
     Erection of garage workshop
     The Parish Council has viewed this application objectively and have taken into
     consideration the location of the current workshop which is situated in close proximity of a
     main artery road into the village, next to residential properties, which is obviously not ideal.
     Re-siting of the workshop to the already established lorry park would therefore be beneficial
     to residents and road users. Whilst the Parish Council supports this application we are
     aware that objections have been raised in particular regarding noise and light pollution and
     screening and we see that there have been suggestions on how these issues may be
     addressed, and therefore resolved during the planning process.
     20/02378/HHD
     9 Manor Court
     Erection of single storey side and rear extension
     20/02577/RES
     The Gables West End
     Reserved matters application for the erection of three new dwelling houses with associated car parking (appearance, landscaping, layout and scale)
     20/02834/S73
     Bull Hill House, Bull Hill
     Non-compliance of condition 2 of planning permission 19/00996/FUL to allow some changes to the design, layout and materials of the approved dwelling and garaging. CPC had no objections to this.
     19/0996/FUL
     Bull Hill House, Bull Hill
     Demolition of existing dwelling and integral garage and proposed erection of part 2-storey and part single-storey dwelling, detached 2-bay garage and
     garden store and alterations to existing landscaping including modifications to existing drive and access (Amended). CPC had no objections to this.
     Application refused and sent to appeal
     20/01279/HHD
     Normans, Church Road
     Alterations and erection of two storey rear extension. Erection of detached double garage and works to existing outbuilding (amended plans).
302. Finance
     The following items of expenditure were approved:
     Standing Order (monthly) Clerk’s Salary for Jan & Feb £269.44
     Came & Company Annual Insurance £368.68
     London Hearts Defibrillator Case (Card payment) £524.40
     Aggregates Ltd Bus Shelter Bench x 2 (Card payment) £477.60
     Moore Audit Fee £240.00
     Stowag Allotment Fence repairs £68.36
     CPRE Annual Subscription £36.00
     Nicola Lloyd Zoom payment December 2020 £30.00
     Approval of monthly bank reconciliation December 2020
     Current Account Opening balance 01 Apr 2020 £30,228.09; income to 31 Dec 2020 £21,163.36 expenditure to 31 Dec 2020 £10,825.05
303. Correspondence
     Emails from Jill Greer regarding condition of stone brick wall on Church Road. This has been referred to the owners of the wall for repair. Spraying of field without prior notice or knowledge of chemical being used. The farmer has been contacted and is not obliged to give notice when spraying. They do have very specific guidelines to follow with regards to weather conditions. The spray being used is the safest available.
304. Other Issues
     An online Census is to be made on 21 March 2021. Cllr Nicky Lloyd handling this. Help required with residents not online – Good Neighbours to be contacted.
     Website – replacement editor required.
305. Information Exchange
     Discussion on local charities to be supported by CPC; the following were chosen Thrive, Citizens Advice and Lawrence Home Nursing.
     Date of next meeting: 7.30pm Monday 08 March 2021 via Zoom
     Signed:…………………………………Chairman