Category: Parish Council Meetings

Minutes of the Chadlington Parish Council Meeting held at the Memorial Hall, Chadlington on Monday 11 November 2019 at 7.30pm (Start 7.35pm, Finish 9.30pm).
Present: Cllrs Howard Rowley, Chairman, Tony Allan, Vice Chairman, Zoe Townsend, Nicky Lloyd, Hilary Moore and Gill Hill (Clerk). District Cllr Neil Owen and County Cllr Liz Leffman plus five members of the public.
Minutes
115. Apologies: there were none.
116. Declaration of Interests: Cllr Tony Allan declared an interest in his planning application for Gable End House.
117. Minutes: the Minutes of the Parish Council meeting held on 09 September 2019
and Budget Meeting held on 14 October 2019 were approved.
118. Resignation of Howard Rowley
Cllr Howard Rowley announced that he was stepping down both as Chairman and also as a Councillor with effect from 12 November 2019. He had been a Councillor for six years and Chairman for three years. His contribution has been greatly appreciated in particular with the Parish Plan for Chadlington.
119. Town & Parish Council Elections 7 May 2020
Councillors were reminded that all Councillors are up for election in May 2020. Any vacancies that occur after 11 November 2019 can only be filled by co-option. A briefing on the elections for Clerks is being held at 6pm on Thursday 30 January 2020 at WODC Woodgreen.
120. District and County Councillors Reports
District Cllr Neil Owen responded to concerns about an unannounced visit by a WODC planner evaluating potential future development sites in Chadlington. The Chairman had met a WODC planner in Chadlington and was concerned that the Parish Council had not been informed of the visit nor did the WODC Planner have any identification. It was agreed that advanced notice should be sent to the Parish Council in future and identification should be available.
County Cllr Liz Leffman was asked to provide an update on the Brook End flooding and sewage problems. There had been numerous problems with complaints to Thames Water with no results. The bridge at Brookend had been inspected and all seemed to be in order. A further problem with flooding was occurring at Greenend with water running off into Church Road on the bend by the Bowls Club.
121. GigaClear
Work had progressed and the contractor had been very busy and quick to respond to complaints. There had been no real problems.
122. Memorial Hall
The wiring has been done and there is a time limit on the heating at the Memorial Hall. There will be a Memorial Hall Open Day on Saturday 25 January 2020 – a table has been reserved for the Parish Council. Photographs of past events required. On Friday 8 May 2020 – now a Bank Holiday (instead of Monday 4 May) to celebrate 75 years since VE Day and the Memorial Hall will be holding an event in the evening.
123. Methodist Church
A meeting had been held in Shipston-on-Stour to discuss proposal for using the Methodist Hall as a Community Asset. The next step is to take this to a higher level for decision. Updates on information on what is happening to the Methodist Hall are being sent to those who register their email address with Nina Morgan.
124. Benches & Tables
The Parish Council would like to thank Roger and Alison Saunders for their generous purchase of two Picnic Tables to replace the broken ones on The Stocks. A welcome party with tea and cakes was held on the arrival of the tables on 29 August 2019.
A further vote of thanks from the Parish Council goes to Philippa Martin for her purchase of a new bench for The Stocks in memory of her husband, Barry Martin, who sadly passed way last year. A Champagne reception, courtesy of Philippa, took place on Friday 13 December 2019.
Work is still going on with a view to replacing more benches and repairing bus stops
125. Allotments
All allotments are in use. The Parish Council would like to thank Kathy Heath for cutting back the hedge on Church Road.
126. Playground
The Parish Council would like to thank Brian Hamblin, Ron Arthur and their team for all the work they are doing to keep the Playground up to scratch. SSE to be contacted to trim back a tree.
127. Highways – TTROs Notices of Road Closures
Cross’s Lane from 13-24 January 2020 for carriageway patching works
Catsham Lane from 10-20 February 2020 for railway safety fencing works
128. Public participation
There was none.
129. Planning
Applications received:
19/02332/FUL The Old Barn, East End. Erection of two detached dwellings.
19/02567/FUL Barley Hill Farm. Demolition f an agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling.
19/02797/LBC Brookside, Brook End. Internal and external alterations to convert existing barn to dwelling.
Applications approved:
19/02110/FUL Land North West of Chipping Norton Road. Erection of a lambing shed and farm shop, including car parking and associated landscaping. Potential for occasional film making. CPC approved of this application in principal but has concerns with the ownership of the current gate to Diddly Squat Farm and the proposed access point off Chipping Norton Road is very close to the Caravan site and two bus stops which could cause traffic hazard. A new access may have to be considered.
19/02192/HHD 8 Orchard Cottages, Chipping Norton Road. CPC has concerns about the yellow bricks and rendering plus the very large extension proposed which is not in proportion with neighbouring houses.
19/01085/FUL Curdle Hill Farmhouse, Chipping Norton Road. Extensions and alterations to existing barn buildings. CPC has no objection to this application but has concerns about errors on application form Section 12 which were answered incorrectly with regard to (i) Protected and priority species and (ii) Designated sites – important habitats. Also Bat Survey gives inadequate specifics on how bats and barn owls should be protected.
19/02166/FUL Gable End House, Horseshoe Lane. Change of use from agricultural to domestic. CPC had no objection to this application
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, detached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access.
19/01985/HHD Laburnum Cottage, Green End. Erection of garage/workshop. CPC objected.
19/02069/HHD 2 Brook End. Alterations and extension of two storey rear extension including a Juliet balcony to first floor. CPC objected.
Applications pending:
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural workshop. CPC had no objection.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country Act. CPC had no objection.
130. Budget Review
See minutes for meeting held on Monday 14 October 2019
131. Finance
Clerk’s Salary: It was agreed to:
Adopt correct pay scale effective November 2019
Make reimbursement for unpaid hours
Make residual differences due to pay scale non compliance
Proposed by Cllr Tony Allan, seconded by Cllr Nicky Lloyd
General Finance:
The following expenditure was approved for payment:
Standing Order (monthly) Clerk’s Salary for Nov & Dec £264.16
C No 100220 Ron Arthur (repairs playground) £213.71
C No 100221 Prysebros Ltd Complete Weed Control £300.00
C No 100222 Kathleen Hannay Will Trust (Allotments rent) £200.00
C No 100223 Corido Sponsored Bench Philippa Martin £444.98
C No 100224 Clerk’s expenses laminating posters & stamps £21.12
C No 100225 Clerk’s salary adjustments £579.84
Monthly bank reconciliation Sep & Oct 2019 approved
Income: Current Account £15,284.00 Memorial Hall Account £598.50
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 30 Sep 2019 £15,284.00; expenditure to 30 Sep 2019 £4,250.70 Closing Balance £43,442.88
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
Payment approved for ex gratia payments to Adrian Tremlett for legal advice and to Mike Smith for maintenance of website.
Bank mandates for Councillors and the Clerk completed for HSBC to allow for online banking in future.
Standing order for Clerk’s salary amended
132. Correspondence
Request for dog waste bin in dog walking field created by Gallipot Farm on the Spelsbury Road out of Chipping Norton. Not considered to be in Chadlington parish.
133. Other issues
Flooding at railway bridge in Catsham Lane
Mud on road at Curdle Hill Gate
Parking outside school
134. Information Exchange
None
Date of next meeting: 7.30pm on Monday 13 January 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 5 November 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARYIf you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the extra-ordinary meeting of Chadlington Parish Council held at Chadlington Memorial Hall on Monday 14 October 2019 at 6.00pm (start 6.15pm, finish 7.30pm) for finance matters.
Present: Cllr Howard Rowley(Chair), Cllr Zoe Townsend, Cllr Nicky Lloyd, Cllr Hilary Moore and Gill Hill (Clerk)
Minutes
106. Apologies: Cllr Tony Allan
107. Declaration of Interests: There were none.
108. Minutes: the approval of the Minutes from the meeting held 09 September 2019 were
deferred until the November meeting.
109. Budget: Income & Expenditure for 2019 first half was reviewed.
110. Reserves: Reviewed with a suggested allowance of £10k for three items, the Playground, Memorial Hall and Traffic Calming plus £12k for General Reserves. This would total £42k in reserves.
111. Precept: Recommended a 3% increase over 2018.
112. Ex gratia payments:
It was agreed that ex gratia payments should be made of £100.00 each to Adrian Tremlett for his valued legal work on Parish Council matters such as public rights of way and lease agreements and to Mike Smith for his upkeep of the website plus the annual licence fee of £120.00. Contact is to be made with both people.
113. Planning Applications:
There was not much discussion on this subject.
A request was made for a white line to be painted on the corner of Church Road by the Bowls Club in order to deter fast drivers
114. Finance:
Expenditure for the following was approved:
C No 100221 Prysebros Ltd Complete Weed Control £300.00
C No 100222 The Kathleen Hannay Will Trust Allotments rent £200.00
Date of next meeting to be confirmed as 11 November 2019 at 7:30 pm at Chadlington Memorial Hall.
…………………………… Gill Hill, Clerk to Chadlington Parish Council, 14 October 2019

At the Parish Council meeting on 11^th November, Howard Rowley stepped down as Chair and also stood down as a Parish Councillor. Howard first became a Parish Councillor six years ago and has been Chair since 2016.

He said that he is proud of what the Council has achieved in recent years, especially the planning policy, Parish Plan, maintaining the playground and working well with District and County Councillors. Increased public participation and the regular contributions of volunteers are also good indicators of the Council’s achievement.

Howard was presented with two bottles of Café de la Post’s finest wines and he said that he was most touched by the kind comments written by Councillors in his farewell card. His experience and good sense will be much missed by his colleagues and the village. Fortunately, he has offered to continue contributing to the Council’s work as a volunteer.

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held at the
Memorial Hall, Chadlington on Monday 11 November 2019 at 7.30pm.
Members of the public & press are welcome to attend. Members of the public may make
representations to the Council under Item 15, in accordance with the Council’s Standing Orders.
[Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to
have an item placed on the agenda]
Agenda
1. Apologies: to receive apologies
2. Declaration of Interests
a. Register of Interests – Councillors are reminded of the need to update their register
of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 09 September 2019
and Budget Meeting held on 14 October 2019 .
4. Resignation of Howard Rowley
5. Town & Parish Council Elections 7 May 2020
6. District and County Councillors Reports
Cllr Neil Owen’s response to concerns about unannounced visit by WODC planner
evaluating potential future development sites in Chadlington.
Cllr Liz Leffman to provide update n Brook End flooding responses.
7. GigaClear update
8. Memorial Hall: update – Cllr Zoe Townsend
9. Methodist Church: update – Cllr Zoe Townsend
10. Memorial Hall: update – Cllr Zoe Townsend
11. Benches & Tables: update and thanks for sponsorship- Cllr Nicky Lloyd
12. Allotments: update – Cllr Hilary Moore
13. Playground: update – Cllr Hilary Moore
14. Highways – TTROs Notices of Road Closures:
Cross’s Lane from 13-24 January 2020 for carriageway patching works
Catsham Lane from 10-20 February 2020 for railway safety fencing works
15. Public participation – Opportunity for the public to ask questions.
16. Planning
Applications received:
19/02332/FUL The Old Barn, East End. Erection of two detached dwellings.
19/02567/FUL Barley Hill Farm. Demolition f an agricultural building to allow for the
conversion and subterranean extension of agricultural buildings to form one dwelling.
19/02797/LBC Brookside, Brook End. Internal and external alterations to convert existing
barn to dwelling.
Applications approved:
19/02110/FUL Land North West of Chipping Norton Road. Erection of a lambing shed
and farm shop, including car parking and associated landscaping. Potential for
occasional film making. CPC approved of this application in principal but has concerns
with the ownership of the current gate to Diddly Squat Farm and the proposed access
point off Chipping Norton Road is very close to the Caravan site and two bus stops which
could cause traffic hazard. A new access may have to be considered.
19/02192/HHD 8 Orchard Cottages, Chipping Norton Road. CPC has concerns about
the yellow bricks and rendering plus the very large extension proposed which is not in
proportion with neighbouring houses.
19/01085/FUL Curdle Hill Farmhouse, Chipping Norton Road. Extensions and alterations
to existing barn buildings. CPC has no objection to this application but has concerns
about errors on application form Section 12 which were answered incorrectly with regard
to (i) Protected and priority species and (ii) Designated sites – important habitats. Also
Bat Survey gives inadequate specifics on how bats and barn owls should be protected.
19/02166/FUL Gable End House, Horseshoe Lane. Change of use from agricultural to
domestic. CPC had no objection to this application
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral
garage and proposed erection of part 2 storey and part single storey dwelling, detached 3
bay garage and garden store and alterations to existing landscaping including
modifications to existing drive and access.
19/01985/HHD Laburnum Cottage, Green End. Erection of garage/workshop. CPC
objected.
19/02069/HHD 2 Brook End. Alterations and extension of two storey rear extension
including a Juliet balcony to first floor. CPC objected.
Applications pending:
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural
workshop. CPC had no objection.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning
permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans
and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access
Statement for details. Amend the list of approved plans and drawings. Town & Country
Act. CPC had no objection.
17. Budget Review
18. Finance
Clerk’s Salary:
Adopt correct pay scale effective November 2019
Reimbursement for unpaid hours
Residual differences due to pay scale non compliance
General Finance:
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Nov & Dec £264.16
C No 100220 Ron Arthur (repairs playground) £213.71
C No 100221 Prysebros Ltd Complete Weed Control £300.00
C No 100222 Kathleen Hannay Will Trust (Allotments rent) £200.00
C No 100223 Corido Sponsored Bench Philippa Martin £444.98
C No 100224 Clerk’s expenses laminating posters £13.80
Approval of monthly bank reconciliation Sep & Oct 2019
Income: Current Account £15,284.00 Memorial Hall Account £598.50
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 30 Sep 2019
£15,284.00; expenditure to 30 Sep 2019 £4,250.70 Closing Balance £43,442.88
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
Payment approvals and ex gatia payments.
Bank mandates for Councillors
Amend standing order for Clerk
19. Correspondence
Request for dog waste bin in dog walking field created by Gallipot Farm on the Spelsbury
Road out of Chipping Norton.
20. Other issues
21. Information Exchange
Date of next meeting: 7.30pm on Monday 13 January 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 5 November 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at
www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website
www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Meeting held at the Memorial Hall, Chadlington on Monday 09 September 2019. (Start 7.35pm. Finish 9.25pm)
Present: Cllrs Howard Rowley, Tony Allan, Zoe Townsend, Nicky Lloyd, Hilary Moore and Gill Hill (Clerk). District Cllr Neil Owen and County Cllr Liz Leffman plus 4 members of the public.
Minutes
89. Apologies:
Sue Cox, Chairman of the Memorial Hall
90. Declaration of Interests
Cllr Tony Allan registered an interest in item 100.
89. Minutes: The minutes of the Parish Council Meeting held Monday 08 July 2019 were
approved and signed
90. Matters arising from the Minutes
a. Brook End update – the silt trap had been cleared, however the accumulation of rubbish under the bridge remains the cause of continuing problems.
b. Durand Hotham update – the Parish Council wished to support Durand Hotham with his complaint against WODC about the rendering at Apple Tree House in Horseshoe Lane.
91. District and County Councillors Reports
Cllr Neil Owen reported that WODC was in the process of organising Committees to
support their response to Climate Change.
Cllr Liz Leffman was pleased to report that the resurfacing of the road at Spelsbury had
been completed as had all other requests for roads in the area been resurfaced. Jamie Smith had been appointed to oversee all Highway problems including Fix My Street. He would be prepared to visit areas by appointment to discuss any ongoing highway problems. Progress had been made in joint arrangements between Cherwell and West Oxfordshire District Councils.
92. Playground: update – Cllr Hilary Moore reported the RoSPA report had been received.
Brian Hamblin and Ron Arthur had made good the necessary items. The entrance needs tarmac to be laid and the gates need to be to be painted. Trees require cutting back. Cllr Howard Rowley mentioned that the swinging tyre may need replacing.
93. Allotments: update – Cllr Hilary Moore reported that two allotments were looking
neglected and tenants should be contacted to confirm they were still required. There is a waiting list. Parking cars at the Eversley Close entrance has been an issue and the hedge needs cutting back.
94. Gigaclear: update – Cllr Nicky Lloyd reported there was still no definite date for work to
commence in Chadlington.
95. Methodist Church: update – Cllr Zoe Townsend reported that local discussions had been
made as to future use of the Methodist Chapel. There is a meeting of Methodist Church officials in October.
96. Memorial Hall: update – Cllr Zoe Townsend reported that there had been a good team
clean-up of the Hall. A good booking had been lost because of the state of the grass. An application for a grant for the car park had been submitted to WODC.
97. Benches & Seats: update – Cllr Nicky Lloyd reported that most of the benches inspected
were in reasonable condition. New benches were recommended to be placed on the footpath near the Memorial Hall, in the area of Mill End but actual site is to be confirmed
and at the bus stop on the Chipping Norton Road. Sponsorship to replace the broken bench at the Stocks had been gratefully accepted from Mrs Philippa Martin in memory of her husband Barry Martin who passed away last year.
98. Rights of Way & Footpaths: update – Adrian Tremlett reported that OCC had finally
acknowledged the footpath across the last field to Green End. An application to put a short section of path on the Definitive Map at Boot Cottage had been submitted.
99. Public participation – Opportunity for the public to ask questions.
A roadside grids issue was brought up together with a planning application issue at Mount Pleasant, Bull Hill, both of which appeared to have been progressed satisfactorily.
100. Planning
Applications received:
19/02110/FUL Land North West of Chipping Norton Road. Erection of a lambing shed and farm shop, including car parking and associated landscaping. Potential for occasional film making. CPC approved of this application in principal but has concerns with the ownership of the current gate to this part of Diddly Squat Farm and the proposed access point off Chipping Norton Road is very close to the Caravan site and two bus stops which could cause traffic hazard. A new access may have to be considered.
19/02192/HHD 8 Orchard Cottages, Chipping Norton Road. CPC has concerns about the yellow bricks and rendering plus the very large extension proposed which is not in proportion with neighbouring houses.
19/01085/FUL Curdle Hill Farmhouse, Chipping Norton Road. Extensions and alterations to existing barn buildings. CPC has no objection to this application but has concerns about errors on application form Section 12 which were answered incorrectly with regard to (i) Protected and priority species and (ii) Designated sites – important habitats. Also Bat Survey gives inadequate specifics on how bats and barn owls should be protected.
19/02166/FUL Gable End House, Horseshoe Lane. Change of use from agricultural to domestic. CPC had no objection to this application.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
Applications approved:
19 /01801/FUL Brookside, Brook End. Conversion of barn to dwelling.
19/01599/HHD Spring House, Bull Hill. Alterations to existing access by widening dropped kerbs.
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country Act. CPC had no objection
Applications pending:
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, detached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access. CPC objected to this application. An amended application is to follow).
19/01985/HHD Laburnum Cottage, Green End. Erection of garage/workshop. CPC objected.
19/02069/HHD 2 Brook End. Alterations and extension of two storey rear extension including a Juliet balcony to first floor. CPC objected.
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural workshop. CPC had no objection.
101. Finance
Income: Current Account £7,767.00 Memorial Hall Account £598.50
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Sep & Oct £250.82
C No 100213 Ron Arthur grant £100.00 C No 100214 North Oxfordshire Topsoil (playground) £300.00
C No 100215 Brian Hamblin (paint for playground) £ 41.99
C No 100216 Frances Maclean (Internal Audit 2017-18) £150.00
C No 100217 Badger Benches (2 picnic tables donated) £297.48
C No 100218 Playsafety (RoSPA) Inspection Playground £124.20
C No 100219 Brian Hamblin (repairs playground) £ 35.96
C No 100220 Ron Arthur (repairs on playground) £213.96
Approval of monthly bank reconciliation Jul & Aug 2019
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 31 Jul 2019 £7,517.00; expenditure to 31 Jul 2019 £2,827.39 Closing Balance £39,200.42
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
Monthly bank statement verification.
102. Bank Mandates
An application to add Cllr Hilary Moore is being made to HSBC.
103. Correspondence
Councillors were made aware of the following:
a. OALC Newsletter and Training Courses
b. Deddington Depot Open Day 5th October 2019
c. West Oxfordshire Town & Parish Forum Thursday 10 October 2019 6.30 for 7pm at Marlborough Enterprise Centre, Marlborough School, Woodstock, OX20 1LP
d. Electric Blanket testing
104. Other issues
Cllr Nicky Lloyd announced that she would be discontinuing updating the Chadlington website in the next 2 years and she is actively seeking a successor for her role.
105. Information Exchange
Date of next meeting: 7.30pm on Monday 11 November 2019
There will be a Budget Meeting at 6pm on Monday 14 October 2019
………………………………..Gill Hill, Clerk to Chadlington Parish Council 23 Sept 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

 

 

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 09 September 2019 at 7.30pm.

 

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 13, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]

Agenda        

1. Apologies: to receive apologies
2. Declaration of Interests
   1. Register of Interests – Councillors are reminded of the need to update their register of interests.
   2. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 08 July 2019.
4. Matters arising from the Minutes
   1. Brook End update
   2. Durand Hotham update
5. District and County Councillors Reports
6. Playground: update – Cllr Hilary Moore
7. Allotments: update – Cllr Hilary Moore
8. Gigaclear: update – Cllr Nicky Lloyd
9. Methodist Church: update – Cllr Zoe Townsend
10. Memorial Hall: update – Cllr Zoe Townsend
11. Benches & Seats: update- Cllr Nicky Lloyd
12. Rights of Way & Footpaths: update – Adrian Tremlett
    1. Public road down to Green End
    2. Footpath from bottom of Bull Hill to Boot Cottage
    3. Footpath across the last field to Green End
13. Public participation – Opportunity for the public to ask questions.
14. Planning

         Applications received:

19/02110/FUL Land North West of Chipping Norton Road.  Erection of a lambing shed and farm shop, including car parking and associated landscaping.  Potential for occasional film making. CPC approved of this application in principal but has concerns with the ownership of the current gate to Diddly Squat Farm and the proposed access point off Chipping Norton Road is very close to the Caravan site and two bus stops which could cause traffic hazard.  A new access may have to be considered.

19/02192/HHD  8 Orchard Cottages, Chipping Norton Road.  CPC has concerns about the yellow bricks and rendering plus the very large extension proposed which is not in proportion with neighbouring houses.

19/01085/FUL  Curdle Hill Farmhouse, Chipping Norton Road.  Extensions and alterations to existing barn buildings.  CPC has no objection to this application but has concerns about errors on application form Section 12 which were answered incorrectly with regard to (i) Protected and priority species and (ii) Designated sites – important habitats.  Also Bat Survey gives inadequate specifics on how bats and barn owls should be protected.

19/02166/FUL  Gable End House, Horseshoe Lane.  Change of use from agricultural to domestic.  CPC had no objection to this application.

19/02378/CND Brookside Brook End

Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission

Applications approved:

19 /01801/FUL Brookside, Brook End.  Conversion of barn to dwelling.

19/01599/HHD Spring House, Bull Hill. Alterations to existing access by widening dropped kerbs.

19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country  Act. CPC had no objection

Applications pending:

19/00996/FUL  Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, detached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access. CPC objected to this application.

19/01985/HHD  Laburnum Cottage, Green End.  Erection of garage/workshop. CPC objected.

19/02069/HHD  2 Brook End.  Alterations and extension of two storey rear extension including a Juliet balcony to first floor. CPC objected.

19/01670/FUL  Barley Hill Farm.  Re-roof existing barn and erection of agricultural workshop.  CPC had no objection.

15. Finance

         Income: Current Account £7,767.00  Memorial Hall Account £598.50

Expenditure for approval:

Standing Order (monthly) Clerk’s Salary for Sep & Oct                     £250.82

C No 100213         Ron Arthur grant                                                      £100.00                                  C No 100214          North Oxfordshire Topsoil (playground)              £300.00

C No 100215         Brian Hamblin (paint for playground)                  £  41.99

C No 100216         Frances Maclean (Internal Audit 2017-18)         £150.00

C No 100217         Badger Benches  (2 picnic tables donated)        £297.48

C No 100218         Playsafety (RoSPA) Inspection Playground       £124.20

C No 100219         Brian Hamblin (repairs playground)                     £  35.96

Approval of monthly bank reconciliation Jul & Aug 2019

Current Account Opening balance 01 Apr 2019 £31.500.80; income to 31 Jul 2019 £7,517.00; expenditure to 31 Jul 2019 £2,827.39 Closing Balance £39,200.42

Memorial Hall Project Account.  Opening balance 08 April 2019; £2,211.51; income to

30 Jun  2019 £598.50, expenditure £NIL, Closing balance £2810.01 .

Monthly bank statement verification.

16. Bank Mandates
17. Correspondence
    1. OALC Newsletter and Training Courses
    2. Deddington Depot Open Day 5^th October 2019
    3. West Oxfordshire Town & Parish Forum Thursday 10 October 2019 6.30 for 7pm at Marlborough Enterprise Centre, Marlborough School, Woodstock, OX20 1LP
    4. Electric Blanket testing
18. Other issues
19. Information Exchange

 

 

         Date of next meeting: 7.30pm on Monday 11 November 2019

There will be a Budget Meeting at 6pm on Monday 14 October 2019                                                                                                   

 

 

………………………………..Gill Hill, Clerk to Chadlington Parish Council 2 Sept 2019

                                                                                          

 

All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.

VILLAGE DIARY

If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Meeting held at the Memorial Hall, Chadlington on Monday 08 July 2019. (Start 7.35pm. Finish 9.35pm)
Present: Cllrs Howard Rowley, Tony Allan, Zoe Townsend, Nicky Lloyd, Hilary Moore and Gill Hill (Clerk). District Cllr Neil Owen and County Cllr Liz Leffman plus 6 members of the public.
Minutes
68. Apologies: There were none.
69. Declaration of Interests: There were none.
70. Minutes: The minutes of the Parish Council meeting held on 13 May 2019 and Special
Meeting held on 24 June 2019 were both approved.
71. Co-option of Mrs Hilary Moore to the Council
Cllr Hilary Moore was welcomed to the Council
72. Matters arising from the Minutes
a. Durand Hotham update
b. Brook End update
This was delayed until later in the meeting.
73. District and County Councillors Reports
District Cllr Neil Owen reported on the dissatisfaction of the property in Horseshoe Lane. A Planning Manager will be visiting the site and writing a report. If there has been a mistake in the process of building then it will have to be rectified.
WODC is addressing the Climate Control emergency and is working towards the target to reduce emissions by 2050. It is working towards more electric charging points being installed. It has been suggested that all new houses should have solar panels and fat traps fitted.
County Cllr Liz Leffman began by pointing out that OCC were trimming the verges more sympathetically this year to protect wild life. However in some cases at crossroads and islands the grass needs to be cut shorter and any problems of this nature should be reported to Fix My Street. There still appears to be confusion with flyaway plastics and the disposing of waste into the correct bins. Food waste should not be put into the general waste (grey) bin. There are not enough recycling depots in the UK. Shipston-on-Stour is closer to Chadlington the Dix Pit at Stanton Harcourt.
He drain clearance at Brooke End is close to being done.
74. CPC Workload and Responsibilities
a. Work reallocation – this was reported in the Special Meeting June minutes.
b. Getting volunteers for additional work – deferred until more volunteers are available.
c. New ideas – there is strong support for making some selective improvements within the village; these include improved provision of benches and new planting schemes on the village approaches..
75. Parish Plan: Feedback
Two formal responses have been received and several informal ones. The Plan was generally considered to be clear and understandable. Jon Alsop’s response had been appreciated and all the points raised will be taken into consideration with the next review. His expertise could be useful when certain complex planning situations arise.
76. Public participation – Opportunity for the public to ask questions.
There was a query on planning application 19/01801/FUL Brookside at Brooke End regarding windows. This was referred to the Planning Officer. A suggestion was made that planning applications should be available on the Chadlington Parish Council website and notice board. Feasibility will be evaluated.
77. Playground:
CPC unanimously approved ex gratia payments to Brian Hamblin and Ron Arthur for their sterling work on the playground which has saved the Council a considerable sum. True to form Brian declined payment and Ron proposed to give his payment to Katharine House Hospice.
78. Gigaclear:
The latest report was that Gigaclear would be in the area in August. Residents of Rawlinson Close had a visit from Gigaclear and decided they did not want it.
79. Methodist Church:
The decision on its future use is open ended at present. It is still recognised as a place of worship which may not suit everyone’s requirements. Interested people must make clear what they intend to use it for and how much they are prepared to pay. If sold it must be at market rates. It is important that it is used for what people of the village would like. It was suggested that more clarity needed to be forthcoming from each of the sponsors of individual development options
80. Memorial Hall:
Estimates for the car park improvement are required before anything can be done to obtain grants or move on with the project. A request was made to footballers and their cars not to park in the street on Apple Day 28 September.
81. Planning Training
Two places for Councillors had been reserved for this training session on 15 July. A request for another two places had been made.
82. Planning
Applications received:
19 /01801/FUL Brookside, Brook End. Conversion of barn to dwelling.
19/01599/HHD Spring House, Bull Hill. Alterations to existing access by widening dropped kerbs.
Applications approved:
19/01052/S73 Curdle Hill Farmhouse, Chipping Norton Road. Non compliance with condition 2 of planning permission 16/01505/FUL to allow changes to the South elevation and slight re-positioning of the dwelling (whilst still incorporating all changes as approved under 18/01735/S73) CPC objected to this application
19/00657/HHD Courtyard Cottage, Mill End Creation of mezzanine to existing barn with insertion of new window to gable. Erection of shed and two outbuildings along with a plunge pool. CPC objected to this application.
Applications pending:
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, detached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access. CPC objected to this application.
Oxfordshire County County Council
Application Withdrawn:
To continue the development permitted by R3.0134/13 (for the extension time for restoration of waste recycling centre site) without complying with condition 5, to extend the period for restoration until 30/09/2019 and amend the restoration and after use from agricultural use to nature conservation at Dean Pit Former Household Waste Recycling Centre, Grove Lane, Dean, Chipping Norton, OX7 3JY.
83. Finance
Income: Current Account £7,517.00 Memorial Hall Account £1,254.50
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Jul & Aug £250.82
C No 100211 Prysebros Ltd Weed Control £300.00 C No 100212 Brian Hamblin (Travis Perkins) £113.66
Approval of monthly bank reconciliation 2019/2020
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 30 Jun 2019 £7,517.00 expenditure to 30 Jun 2019 £862.46 Closing Balance £38,656.98
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
Monthly bank statement verification.
Discuss payment for website hosting and maintenance. Clerk to contact Mike Smith.
84. Bank Mandates
Clerk to follow up latest information on the signatories to the accounts.
85. Audit: All approved, signed and sealed.
86. Correspondence
a. CFO AGM Friday 19 July 2019 at Heyford Park, Upper Heyford 1130pm to 1pm.
b. Day Conference organised by the Oxfordshire Historic Churches Trust and the Diocese of Oxford at Dorchester Abbey on Saturday 28 September 2019. Principal aim is to discuss use of Parish churches of all denominations can be adapted to as a resource for everyone in the community, both religious and secular as many Parishes now lack community facilities.
87. Other issues
A review of all benches, seats and picnic table to be made with a request for possible sponsorships for replacements. A very generous offer to replace the two picnic tables at The Stocks has been made for which the Parish Council is extremely grateful.
88. Information Exchange
A fundraising event is to be held on Saturday 13 July at Vale Bank in support of the Memorial Hall.
Date of next meeting: 7.30pm on Monday 08 September 2019
…………………………………Gill Hill, Clerk to Chadlington Parish Council 2 July 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 08 July 2019 at 7.30pm.
Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 10, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]
Agenda
1. Apologies: to receive apologies
2. Declaration of Interests
a. Register of Interests – Councillors are reminded of the need to update their register of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 13 May 2019 and Special Meeting held on24 June 2019..
4. Co-option of Mrs Hilary Moore to the Council
5. Matters arising from the Minutes
a. Durand Hotham update
b. Brook End update
6. District and County Councillors Reports
7. CPC Workload and Responsibilities
a. Work reallocation
b. Getting volunteers
c. New ideas
8. Parish Plan: Feedback
9. Public participation – Opportunity for the public to ask questions.
10. Playground: update
11. Gigaclear: update
12. Methodist Church: update
13. Memorial Hall: update
14. Planning Training
15. Planning
Applications received:
19 /01801/FUL Brookside, Brook End. Conversion of barn to dwelling.
19/01599/HHD Spring House, Bull Hill. Alterations to existing access by widening dropped kerbs.
Applications approved:
19/01052/S73 Curdle Hill Farmhouse, Chipping Norton Road. Non compliance with condition 2 of planning permission 16/01505/FUL to allow changes to the South elevation and slight re-positioning of the dwelling (whilst still incorporating all changes as approved under 18/01735/S73) CPC objected to this application
19/00657/HHD Courtyard Cottage, Mill End Creation of mezzanine to existing barn with insertion of new window to gable. Erection of shed and two outbuildings along with a plunge pool. CPC objected to this application.
Applications pending:
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, degtached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access. CPC objected to this application.
Oxfordshire County County Council
Application Withdrawn:
To continue the development permitted by R3.0134/13 (for the extension time for restoration of waste recycling centre site) without complying with condition 5, to extend the period for restoration until 30/09/2019 and amend the restoration and after use from agricultural use to nature conservation at Dean Pit Former Household Waste Recycling Centre, Grove Lane, Dean, Chipping Norton, OX7 3JY.
16. Finance
Income: Current Account £7,517.00 Memorial Hall Account £1,254.50
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Jul & Aug £250.82
C No 100211 Prysebros Ltd Weed Control £300.00 C No 100212 Brian Hamblin (Travis Perkins) £113.66
Approval of monthly bank reconciliation 2019/2020
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 30 Jun 2019 £7,517.00 expenditure to 30 Jun 2019 £862.46 Closing Balance £38,656.98
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
Monthly bank statement verification.
Discuss payment for website hosting and maintainance.
17. Bank Mandates
18. Audit update
19. Correspondence
a. CFO AGM Friday 19 July 2019 at Heyford Park, Upper Heyford 1130pm to 1pm.
b. Day Conference organised by the Oxfordshire Historic Churches Trust and the Diocese of Oxford at Dorchester Abbey on Saturday 28 September 2019. Principal aim is to discuss use of Parish churches of all denominations can be adapted to as a resource for everyone in the community, both religious and secularas many Parishes now lack community facilities.
20. Other issues
21. Information Exchange
Date of next meeting: 7.30pm on Monday 08 September 2019
…………………………………Gill Hill, Clerk to Chadlington Parish Council 2 July 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Annual Meeting held at the Memorial Hall, Chadlington on Monday 13 May 2019. (Start 8.30pm. Finish 9.20pm)
Present: Cllrs Howard Rowley, Tony Allan, Nicky Lloyd and Gill Hill (Clerk)
District Cllr Neil Owen and County Cllr Liz Leffman plus 5 members of the public.
Minutes
47. Election of Chair and Vice Chair
Cllr Howard Rowley was elected as Chairman
Proposed by Cllr Nicky Lloyd, seconded by Cllr Tony Allan
The Declaration of Acceptance of Office was signed by Cllr Howard Rowley
Cllr Tony Allan was elected as Vice Chairman
Proposed by Cllr Howard Rowley, seconded by Cllr Nicky Lloyd
48. Apologies: Cllr Zoe Townsend
49. Declarations of interests: There were none
50. Co-option of new Councillor
It was unanimously agreed that Mrs Hilary Moore should be co-opted as a new Councillor.
51. Minutes
The Minutes of the meetings held on 11 March 2019 and Extra Meeting held on 11 April 2019 were approved and signed
52. Lionel Sainsbury Evening 5 April 2019 organised by Nigel Winser in aid of the
Memorial Hall Project.
The evening proved to be an enormous success making almost £1,500. Thanks go to Lionel Sainsbury for his wonderful programme of selected music. Our grateful thanks go to Nigel Winser for his extremely generous sponsorship of the evening.
53. Matters arising from the Minutes
There were none.
54. Parish Plan – update
The Parish Plan had been printed and a copy delivered to every household in Chadlington. Thanks go to the organisers of the Parish Magazine who were happy to insert it in the latest edition. Also thanks go to Cllr Tony Allan and Cllr Nicky Lloyd for producing the Parish Plan.
55. Proposals from Durand Hotham regarding planning in Chadlington
Mr Hotham had contacted the Parish Council with his concerns about WODC approving new build planning applications which were not homogeneous with existing Chadlington properties. He felt the Parish Plan recently made available to all residents did cover his concerns. WODC planners should be made aware of these concerns. Developers, however, are inclined to take liberties in not complying with the original plans when it comes to building new properties.
56. Public Participation
Flooding is still a problem at Brook End caused by a drain needing clearing. Cllr Neil Owen to organise a site visit with the appropriate Officer..
A discussion on lorries travelling through Chadlington took place. Opinions were divided.
57. Benches & Bus Stops
Mr Gerry Eaton, a resident of Chadlington, had made contact through the website suggesting that a bench could be put at the bus stop on the Chipping Norton Road as there is nowhere for people to sit while waiting for the bus. A review of all benches and seats is to take place in order to repair or replace as required.
58. Playground
It was agreed to approve Mr Brian Hamblin and Mr Ron Arthur as volunteers to look after the Playground with a notional budget of £500.00 for the current scheme of works.
59. Gigaclear update
A meeting was held on 16 April with Louise Appleton from Gigaclear who explained how Chadlington would be affected with the disruption in laying the cables. A definite date was not confirmed but the earliest would be in June.
60. Planning
Applications received:
19/01052/S73 Curdle Hill Farmhouse, Chipping Norton Road. Non compliance with condition 2 of planning permission 16/01505/FUL to allow changes to the South elevation and slight re-positioning of the dwelling (whilst still incorporating all changes as approved under 18/01735/S73) CPC objected to this application.
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, detached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access. CPC objected to this application.
19/00657/HHD Courtyard Cottage, Mill End Creation of mezzanine to existing barn with insertion of new window to gable. Erection of shed and two outbuildings along with a plunge pool. CPC objected to this application.
Applications approved:
19/00459/HHD Old Borough House, West End. Single storey rear extension.
18/03337/HHD 8 The Stocks. Erection of a two storey rear extension and insertion of new
roof lights. (Amendments to Planning Permission 11/0227/P/FPEXT) (Retrospective)
Chadlington Parish Council felt it was not in a position to approve or decline this application as insufficient information was available.
61. Finance
Income: Current Account £7,517.00 Memorial Hall Account £287.50
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for May & Jun £250.82
C No 100210 Kopyrite Printing Parish Plan £110.00
Approval of monthly bank reconciliation 2019/2020
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 30 Apr 2019 £7,517.00 expenditure to 30 Apr 2019 £300.82 Closing Balance £38,656.98
Memorial Hall Project Account Opening balance 08 April 2019; £2,211.51; income to 30 Apr 2019 £287.50, expenditure £NIL, Closing balance £2499.01 .
Monthly bank statement verification.
Bank Mandates to be checked with HSBC.
62. Asset Register & Risk Assessment
The Asset Register and Risk Assessment were updated and approved.
63. Audit Requirements
The Certificate of Exemption was approved and signed
The Annual Internal Audit Report 2018/19 had been received
The Annual Governance Statement 2018/19 was approved and signed
The Accounting Statements 2018/19 were approved and signed
The Analysis of variances and bank reconciliations were approved
The date for the commencement for the exercise of public rights confirmed as 24/06/2019.
64. Change of date for Parish Council Meetings requested by the Clerk
This was denied.
65. Correspondence
66. Other issues
67. Information Exchange
Date of next meeting: 7.30pm on Monday 08July 2019

The Minutes from this meeting can be found here