Category: Parish Council Meetings

The Minutes from this meeting can be found here

The Agenda for this meeting can be found here

Notice is hereby given that the Parish Council Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 11 March 2019 at 7.30pm.

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 10, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]

Agenda        

1. Apologies: to receive apologies
2. Declaration of Interests
   1. Register of Interests – Councillors are reminded of the need to update their register of interests.
   2. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 14 January 2019.
4. Resignation of Cllr Rose Cleevely and update on new Councillors
5. District & County Councillors Reports
6. Parish Plan: Update from Cllrs Tony Allan and Nicky Lloyd
7. Highways: Fix My Street
8. Memorial Hall – Update from Cllr Zoe Townsend
9. Playground – Update report from Cllr Howard Rowley
10. Public participation – Opportunity for the public to ask questions.
11. Planning

         Applications received:

19/00459/HHD Old Borough House, West End. Single storey rear extension.

Applications approved:

18/03337/HHD  8 The Stocks. Erection of a two storey rear extension and insertion of new

roof lights. (Amendments to Planning Permission 11/0227/P/FPEXT) (Retrospective)

Chadlington Parish Council felt it was not in a position to approve or decline this application as insufficient information was available.

Application withdrawn

18/03573/FUL Brookside, Brook End. Conversion and extension of barn to create dwelling. CPC objected to this application. Withdrawn 8 Feb 2019.

12. Finance

         To approve quote from Complete Weed Control for 2 treatments in year £624.00

         Income: Current Account £309.00  Memorial Hall Account £NIL

Expenditure for approval:

Standing Order (monthly) Clerk’s Salary for Mar & Apr                    £250.00

C No 100203 Moore Stephens   Audit                                              £240.00

C No 100204 Came & Co Insurance extra fee                                  £ 50.00

C No 100205 Community First Oxon annual subscription                 £ 55.00

C No 100206 OALC annual subscription                                           £168.82

C No 100207 Norton Antivirus annual fee                                          £ 24.99

Approval of monthly bank reconciliation 2018/2019

Current Account Opening balance 01 Apr 2018 £19,608.12; income to 31Jan 2019 £16,498, expenditure to 31Jan 2019 £6,328.05;Closing Balance £31,332.08

Memorial Hall Project Account  Opening balance 08 April2018 £1544.01; income to 31 Jan 2019 £NIL, expenditure £NIL, Closing balance £1,554.01.

Monthly bank statement verification.

Bank Mandates.

13. Asset Register
14. Risk Assessment
15. Correspondence
    1. Electoral Register
    2. Two Minute Takeovers on BBC Radio Oxford
    3. Back in Time Series – Casting in Oxfordshire
    4. Keep Britain Tidy’s Great British Spring Clean
    5. The Wychwood Project –Swift Group
    6. Safe Places
    7. Emergency Homeless Accommodation
    8. Clean Slate – request for donation
16. Other issues
17. Information Exchange
    1. Lionel Sainsbury in Concert

7.15pm on Friday 5 April 2019 at Chadlington Memorial Hall

                        Tickets £15 per person £7.50 for students

Date of next meeting: 7.30pm on Monday 11 May 2019

…………………………………Gill Hill, Clerk to Chadlington Parish Council 4 March 2019

All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.

VILLAGE DIARY

If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Meeting  held at the Memorial Hall, Chadlington on Monday 14 January 2019. (Start 7.40pm.  Finish 9.23pm)

Present: Cllrs Howard Rowley, Tony Allan, Zoe Townsend, Nicky Lloyd and Gill Hill (Clerk)

District Cllr Neil Owen and County Cllr Liz Leffman  plus 1 member of the public.

Minutes

1. Apologies were received from Cllr Rose Cleevely
2. Declaration of Interests: There were none.
3. Minutes of the meeting held on 12 November 2018 were approved.
4. Phil Shaw, Planning Development Manager, WODC was unable to attend however

he did inform the Council that a training programme for Parish Councillors in respect of planning applications was being organised.

5. Parish Council Vacancy

         This has been advertised as required.

6. Matters arising & action points
   1. Dog fouling – it was agreed to mention this problem in the parish magazine.
   2. Parking outside School – Cllr Zoe Townsend to bring up this subject at thenext school meeting.
7. District & County Councillors Reports

Cllrs Neil Owen and Liz Leffman made their presentations.  The Chair asked for an update on proposals for the Castle Barn Quarry development. After some discussion the council expressed its unanimous opposition to these proposals. The Chair also requested monitoring and action on excessive vehicle movements. Councillors Leffman and Owen agreed to take these representations back to OCC and WODC respectively and to keep CPC updated on progress.

8. Parish Plan

Cllrs Tony Allen and Nicky Lloyd are progressing the Parish Plan and aim to have a draft for our next meeting in March.

9. Speeding Project

Need to contact Monty Phillips for latest report.

10. Memorial Hall

Cllr Zoe Townsend had attended an interesting meeting with the Memorial Hall Committee and the Sports and Social Club to discuss the updating of the car park. Need to check if planning permission is required. Three quotes are being obtained.  It is thought the cost will be between £15K and £20K.  Grants are available.

11. Playground

Work needs to be done on the Playground and allowance has been made for this in the Parish Council’s budget.

12. Public participation

         There was none.

13. Planning

         Applications received:

18/03337/HHD  8 The Stocks. Erection of a two storey rear extension and insertion of new

roof lights. (Amendments to Planning Permission 11/0227/P/FPEXT) (Retrospective)

Chadlington Parish Council felt it was not in a position to approve or decline this application as insufficient information was available.

18/03573/FUL Brookside, Brook End. Conversion and extension of barn to create dwelling.  CPC objected to this application.

Applications approved:

18/02661/HHD 8 Orchard Cottages, Chipping Norton Road. Erection of single and two storey

rear extension.  CPC objected to this application..

14. Finance

         The Precept for 2020 /21 has been submitted to WODC.

         Insurance renewal for 2019 in second year ofn a three year contract, approved.

                Income: Current Account £NIL Memorial Hall Project Account £NIL

Expenditure approved:

Standing Order (monthly) Clerk’s salary for Jan & Feb                     £250.82 .

C No 100200 Chadlington Memorial Hall Hire 2018-19 x 8              £120.00

C No 100201 Came & Co Insurance Jan- Dec 2019                         £280.00

C No 100202 CPRE            Annual subscription                                 £  36.00

Approved monthly bank reconciliation 2018/2019. Current Account Opening balance 01 Apr 2018 £19,608.12; income to 30 Nov 2018 £16,189; expenditure to 30 Nov £5276.78: Closing Balance £32,074.35.  Memorial Hall Project Account Opening balance 08 April 2018 £1554.01; income to 30 Nov 2018 £NIL, expenditure £NIL

Monthly bank statement verification.

Bank Mandates were signed to add Cllr Nicky Lloyd.

15. Audit Report – Moore Stephen

Council were made aware if he Audit Report.

16. Asset Register

Deferred to next meeting.

17. Risk Assessment

Deferred to next meeting.

18. Correspondence

Meeting for Parish Councils with WODC Thursday 7 March 2019 7pm-8.30pm Two Councillors to attend.

19. Other issues

It was agreed that payment for the Lionel Sainsbury Concert on 5 April 2019 could be paid into the  Chadlington Parish Council (Village Hall Project) account.

20. Information Exchange

   Meeting dates for 2019 need to be updated.

Date of next meeting:

7.30pm on Monday 11 March 2019 at Chadlington Memorial Hall.

Minutes of the Chadlington Parish Council Meeting held at the Memorial Hall, Chadlington on Monday 12 November 2018. (Start 7.35pm. Finish 8.50pm)
Present: Cllrs Howard Rowley, Zoe Townsend, Monty Phillips and Gill Hill (Clerk) plus 1 member of the public.
112. Apologies were received from Cllrs Tony Allen, Nicky Lloyd, Rose Cleevely, Liz Leffman and Neil Owen.
113. Declarations of Interest. There were none to be made.
114. The Minutes of the meetings held on 08 October and 10 September were approved and signed.
115. Matters arising and action points. There were none.
116. District & County Councillors Reports
Apologies were sent. County Council report attached.
117. Parish Planning Policy
The draft Parish Planning Policy was considered. Cllr Howard Rowley suggested several amendments which were agreed and approved. An updated approved version has since been distributed.
118. Parish Plan
Little progress had been made since the last meeting. It was suggested that Phil Shaw, Planning Development Manager at WODC be invited to attend the next Parish Council Meeting. Clerk to invite him.
119. Budget for 2019/2020
The budget for 2019/2020 was approved at the Budget Meeting held on 08 October when the decision not to increase the precept was also made.
120. Speeding Project
Cllr Monty Phillips had decided to resign from the Parish Council due to personal commitments. He would however remain in touch with the Parish Council and suggested a Working Group be formed to handle the Speeding Project which still lacked volunteers. He requested that posters be put on the website advertising for volunteers.
121. Memorial Hall
Cllr Zoe Townsend reported that surveys were being made on the improvements to be made on the car park. A meeting was due to take place on 5 December with the Sports & Social Club, Memorial Hall Committee and the Parish Council. Cllrs Howard Rowley and Zoe Townsend to attend. The funds raised from the Gin Thing would be deposited in the Parish Council Project account. Cllr Monty Phillips was planning a possible fund raising event to take place on 5 March 2019.
122. Playground
There was no report as Cllr Rose Cleevely had sent apologies. However this is a priority area in the budget.
123. Armistice Tree Planting
This proved to be a very successful event with a small ceremony, poems read and speeches made, outside the Memorial Hall where the sapling is planted. Grateful thanks to the Rev Mark Abrey, Rupert Timpson, David Payne, Sue Haffenden and Cllrs Tony Allen and Nicky Lloyd.
124. Book Exchange
This is up and running in the bus shelter at Harvey’s Corner. Our grateful thanks to Ron Arthur who provided and fitted the shelves.
125. Public participation There was none.
126. Planning
Applications received:
18/02661/HHD 8 Orchard Cottages, Chipping Norton Road. Erection of single and two storey
rear extension. Chadlington Parish Council objected to this on the basis of too little information.
Applications approved: 18/01735/S73 Curdle Hill Farmhouse Chipping Norton Road. Non compliance with condition 2 of planning permission 16/01505/FUL to allow changes to approved plans.
Applications withdrawn: 18/01708/FUL East Downs Farm Old London Road. Conversion of outbuildings to 2 dwellings and annexe to serve existing East Downs Farmhouse, new access and associated works. 127. Finance
Income: Current Account £NIL Memorial Hall Project Account £NIL
Expenditure for approval:
Standing Order (monthly) Clerk’s salary £250.82 for Nov & Dec.
C No 100199 Chadlington Methodist Church Room Hire 6/8 & 8/10/2018 £16.00
Approval of monthly bank reconciliation 2018/2019. Current Account Opening balance 01 Apr 2018 £19,608.12; income to 31 Oct 2018 £16,189; expenditure to 31 Oct £4099.14: Closing Balance £33,251.99. Memorial Hall Project Account Opening balance 08 April 2018 £1554.01; income to 31 Oct 2018 £NIL, expenditure £NIL
Monthly bank statement verified.
Bank Mandates need to be updated for Rose Cleevely and Nicky Lloyd
128. Asset Register reviewed
129. Correspondence
130. Other issues to be actioned
Dog fouling on pavements
Car parking outside the school where there was nearly an accident with a small child.
131. Information Exchange
Nothing to discuss
Date of next meeting: 7.30pm on Monday 14 January 2019 at Chadlington Memorial Hall.
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Notice is hereby given that the Parish Council Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 14 January 2019 at 7.30pm.
Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 7, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]
Agenda
1. Apologies: to receive apologies
2. Declaration of Interests
a. Register of Interests – Councillors are reminded of the need to update their register of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 12 November 2018.
4. Possible Visit from Phil Shaw, Planning Development Manager, WODC
5. Parish Council Vacancy
6. Matters arising & action points
a. Dog fouling
b. Parking outside School
7. District & County Councillors Reports
8. Parish Plan: Progress update from Cllrs Tony Allan and Nicky Lloyd
9. Speeding Project – Awaiting update from Monty Phillips
10. Memorial Hall – Update from Cllr Zoe Townsend
11. Playground – Update report from Cllrs Howard Rowley or Rose Cleevely
12. Public participation – Opportunity for the public to ask questions.
13. Planning
Applications received:
18/03337/HHD 8 The Stocks. Erection of a two storey rear extension and insertion of new
rooflights. (Amendments to Planning Permission 11/0227/P/FPEXT) (Retrospective)
Chadlington Parish Council felt it was not in a position to approve or decline this application as insufficient information was available.
18/03573/FUL Brookside, Brook End. Conversion and extension of barn to create dwelling.
CPC objected to this application.
Applications approved:
18/02661/HHD 8 Orchard Cottages, Chipping Norton Road. Erection of single and two storey rear extension. CPC objected to this application.. 14. Finance Precept Insurance renewal for 2019 Income: Current Account £NIL Memorial Hall Project Account £NIL
Expenditure for approval:
Standing Order (monthly) Clerk’s salary for Jan & Feb £250.82 .
C No 100200 Chadlington Memorial Hall Hire 2018-19 x 8 £120.00
C No 100201 Came & Co Insurance Jan- Dec 2019 £280.00
C No 100202 CPRE Annual subscription £ 36.00
Approval of monthly bank reconciliation 2018/2019. Current Account Opening balance 01 Apr 2018 £19,608.12; income to 30 Nov 2018 £16,189; expenditure to 30 Nov £5276.78:
Closing Balance £32,074.35. Memorial Hall Project Account Opening balance 08 April 2018 £1554.01; income to 30 Nov 2018 £NIL, expenditure £NIL
Monthly bank statement verification.
Bank Mandates
15. Audit Report – Moore Stephens
16. Asset Register
17. Risk Assessment
18. Correspondence: Meeting for Parish Councils with WODC Thursday 7 March 2019 7pm-8.30pm
19. Other issues
20. Information Exchange
Date of next meeting: 7.30pm on Monday 11 March 2019 at Chadlington Memorial Hall.
…………………………………Gill Hill, Clerk to Chadlington Parish Council 7 January 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.