Author: Parish Clerk

 

 

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held on

Monday 13 July 2020 at 7.30pm at Chadlington Memorial Hall. Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 6, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]

 

Agenda        

1. Apologies: to receive apologies
2. Declaration of Interests
   1. Register of Interests – Councillors are reminded of the need to update their register of interests.
   2. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 11 May 2020.
4. Matters arising from Minutes
5. District and County Councillors Reports
6. Public participation – Opportunity for the public to ask questions.
7. Parish Council Vacancy
   1. CPC Workload and responsibilities.
8. Coronavirus: Community Issues
   1. Letter from Nigel Winser
9. GigaClear: update
10. Memorial Hall: update – Cllr Zoe Townsend
11. Methodist Church: update – Cllr Zoe Townsend
12. Benches, Tables & Bus Stop: update – Clerk
13. Allotments: update – Cllr Hilary Moore
    1. Water Supply
    2. Hedges
14. Playground: update – Cllr Hilary Moore
15. Dog Waste
16. Highways: White Lines, Church Road Flooding
17. Speedwatch
18.    Letter from Mike Benson
19. School Parking
20. Planning

 Applications received:

20/01100/FUL  Westgate Cottage, Green End

Refurbishment of three cottages to include erection of single storey extension to North elevation (to provide garaging for Westbridge and Centre Cottages), erection of two storey and single storey rear extensions (to enlarge all three properties) and construction of front entrance porch and detached double garage with store (to serve The Old Forge Cottage) together with associated works and change of use to extend domestic curtilage.

20/01403/HHD 14 Stonelee Close.

Conversion of loft space to create third floor accommodation with the addition of new roof lights.

20/01311/HHD  Laburnum Cottage, Green End

Erection of a single storey rear extension.

20/01279/HHD  Normans, 3 Church Road

Alterations and erection of two storey rear extension. Erection of detached double garage and works to existing outbuilding.

Applications Approved

20/00972/HHD  Cobblers Mount, West End

Part demolition of annex. Erection of single storey extensions to side and rear.

20/00419/HHD   Old School West End Chadlington

Erection of single storey front extension and addition of front porch.

CPC had no objections to this application

 

OCC  Application MW.0045/20

A Planning Application by Johnston Quarry Group, The Estate Office, Quarry Farm, Banbury Road, Great Tew, OX7 4BT for planning permission: S.73 application to continue the development of limestone extraction: eastern extension to existing permitted limestone extraction permitted by permission 14/02055/CM, without complying with conditions 1, 2 and 6 to allow for a revised restoration scheme at Castle Barn Quarry, Fairgreen Farm, Sarsden, Chipping Norton.

 

Finance

General Finance:

Expenditure for approval:

Standing Order (monthly) Clerk’s Salary for Jul & Aug                                 £264.16

C No 100239  Jason Gillett Groundworks  Car Park                                   £1596.80

C No 100240  Prysebros Ltd  Weed control                                                 £318.00

C No 100241  Nicola Lloyd   Zoom meetings May-Aug 2020                       £40.00

C No 100242  Frances Maclean  Internal Auditor  2020                               £200.00

C No 100243  GillHill    Clerk’s expenses – laminator & stationery               £59.61

Approval of monthly bank reconciliation Jun 2020

Current Account Opening balance 01 Apr 2020 £30.228.09; income to 13 Jul 2020 £8,650.00 expenditure to 13 Jul 2020 £3,156.58 Closing Balance £41,010.09

20. Audit Approvals
    1. To approve the Annual Governance Statement for 2019-20
    2. To confirm receipt of the Annual Internal Audit Report for 2019-20
    3. To approve the Accounting Statements for 2019-20
    4. To approve the Accounts for the year 2019-20
    5. To approve the Analysis of variances and bank reconciliation
    6. To approve the date for the commencement for the exercise of public rights as TBA
21. Asset Register: To be approved
22. Risk Assessment: To be approved
23. The Pensions Regulator
24. Correspondence
25. Other issues
26. Information Exchange

 

 

         Date of next meeting: 7.30pm on Monday 14 Sep 2020 at Chadlington Memorial Hall

 

 

                         ………………………….Gill Hill, Clerk to Chadlington Parish Council  5 July 2020

 

 

                                                                                          

 

All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.

VILLAGE DIARY

If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

 

 

 

Minutes of the Chadlington Parish Council Meeting held remotely on Zoom because of Social Distancing Requirements on Monday 11 May 2020 (Start 7.30pm, Finish 8.40pm).
Present: Cllrs Zoe Townsend, Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter and Gill Hill (Clerk). District Cllr Neil Owen and County Cllr Liz Leffman.
Minutes
191. Apologies: Cllr Sam Peet
192. Declarations of Interest: Cllr Zoe Townsend has a close connection to the Sports and Social Club being married to the Chairman.
193. Minutes: The Minutes of the meeting held on Monday 09 March were approved unanimously.
194. District & County Councillors’ Reports:
District Cllr Neil Owen reported that normal business at WODC had stopped. Officers and staff were working from home. Officers had been deployed to handle cases of extreme vulnerability. A hub had been established to co-ordinate actions. Cllr Owen explained that as much as he would have liked to assist the Good Neighbours scheme in Chadlington he was unable to do so due to his age and health issues. The Chair asked him to pass a message on to Ubico to tell them they are doing a good job in these difficult times.
County Cllr Liz Leffman reported that there was not much going on except for the pandemic issues. Testing was being carried out by the Army in the Car Park in Chipping Norton and also in Carterton. There had been no discussion between OCC and the Government but OCC had put aside money for PPE for care homes and uplift for Agency Staff who care for people in their own homes. Highways were still working and staff were working from home. OCC were now working on how to bring staff back to work. There had been very little Covid-19 sickness in the county. Buses were still operating through Chadlington but at a huge cost. A Priority Fund was available for residents with hardship issues. Cllr Hilary Moore to advise Good Neighbours. The Chair reported that there were some gullies which were still blocked; one at the corner of Church Road and East End, another by the Bowls Club.
195. Public Participation: There was none.
196. Coronavirus: Changes to Legislation for Parish Councils
a. Remote meetings legal until May 2021
b. Chairman/Vice Chairman can remain in post until Annual Meeting in May 2021.
c. Deadlines for audit have been extended.
d. Annual Parish Meeting not required this year.
e. In the absence of the AGM in May, to resolve for the current Chairman/Vice Chairman to remain in post as required.
f. May 2020 elections postponed until May 2021
The Parish Council agreed unanimously all the above points and Cllr Zoe Townsend agreed to remain as Chair until May 2021. There being no Vice Chair this position was not filled.
197. Gigaclear: Concern was raised about the state of the grass verges which should be made good by Gigaclear. Cllr Neil Owen kindly offered to take this up with Gigaclear.
198. Memorial Hall: Currently in lockdown. The new car park was looking good. A complaint had been received as wheelchairs could not access the Mobile Post Office Van because of the gravel surface. It was suggested that the Mobile Post Office Van should be asked to park nearer the gate. There was still some work to be done on the car park hopefully sooner rather than later. Funds had been received for the car park: £10,500.00 from the Memorial Hall Committee, £4,432.50 grant from WODC and Gin Thing donation (to be confirmed) approximately £1,700.00. Sue Cox, Chair of the Memorial Hall Committee is anxious to hold a meeting with the Sports & Social Club and Parish Council to clarify some
communication problems. The lease of the Sports & Social Club is due to expire in three years time.
199. Methodist Church: Nothing to report.
200. Community Assets: Since the decision was made not to register the village shop, this item will be held in abeyance until the next meeting.
201. Benches & Tables: There has been a delay in obtaining the benches and in working on the bus stop in the Chipping Norton Road near the playground due to lockdown. Hopefully there will be some movement soon.
202. Allotments: There had been concern about dogs running loose on the allotments which is not allowed and people not sticking to the official footpaths in the area of the allotments. Signs are to be provided warning people of the areas they should and should not use.
203. Playground: The grass needs cutting and even though the playground is not in use it needs to look respectable. The RoSPA inspectors will arrive to check the playground without any advance warning. It was decided that the special cleaning facility of playground equipment due to Covid-19 would not be required at this time.
204. Highways: White Lines: There had been a hold up on repainting white lines which were due to be done in March. Hopefully this job will be done soon.
Speedwatch to be on the Agenda next month.
205. Asset Register: Awaiting approval.
206. Risk Assessment Awaiting approval.
207. Planning:
Applications received:
20/00972/HHD Cobblers Mount, West End
Part demolition of annex. Erection of single storey extensions to side and rear.
CPC had no objection to this application.
20/00419/HHD Old School West End Chadlington
Erection of single storey front extension and addition of front porch.
CPC had no objection to this application.
Applications approved:
20/00517/HHD 8 Orchard Cottages
Erection of single and two storey rear extension. Revised scheme, following
approval 19/02192/HHD to add additional first floor North side window to the
bathroom and south side roof-light to en-suite.
20/00652/LBC Lower Court Farm, Green End
Internal works to main (South) barn and stables.
208. Finance:
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Mar, Apr, May & Jun £264.16
C No 100331 CFO Subscription £55.00
C No 100332 Mike Smith – website licence £120.00
C No 100333 Payment for Memorial Hall Boiler £3000.00
C No 100334 Wel-Medical Battery & pads for Abbeyfield Defibrillator £243.48
C No 100335 OALC Subscription £184.55
C No 100336 Jason Gillett Groundworks Ltd Resurfacing Car Park £21,276.00
C No 100337 Bannor Electrical Replace thermostat in defibrillator £98.17
C No 100338 Clerks expenses: Norton anti-virus, postage, new pouch £51.52
The monthly bank reconciliation Mar 2020 was approved.
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 02 Apr 2020 £31,517.81; expenditure to 02 Apr 2020 £32,142.02 Closing Balance £30.866.12
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
02 Apr 2020 £598.50, expenditure £NIL, Closing balance £2810.01
209. Year End Accounts: These were approved unanimously.
210. Correspondence: Letter from Michael Benson regarding speeding in Church Road. Speedwatch to be added to Agenda at next meeting. Cllr Neil Owen happy to participate.
211. Other Issues:
Resignation of Cllr Tony Allan and co-option of new councillor
Overhanging bushes at 6, 8 and 9 Orchard Cottages – letters sent.
Disappearance of dog waste bin near Rill Cottage, Green End. A new one to be ordered..
212. Information Exchange: There was none
Final Comment:
The Parish Council wanted it to be known how much the three shops in Chadlington are appreciated and also the Good Neighbours scheme together with everyone in the village who are helpers in one way or another at this very difficult time.
Date of next meeting: 7.30pm on Monday 13 July 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 27 May 2020
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held on
Monday 11 May 2020 at 7.30pm.by Video Conferencing using Zoom. Members of the public may request to attend by emailing: chadlingtonwebsite@gmail.com
Agenda
1. Apologies: to receive apologies
2. Declaration of Interests
a. Register of Interests – Councillors are reminded of the need to update their register of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 09 March 2020.
District and County Councillors Reports
4. Public participation – Opportunity for the public to ask questions.
5. Coronavirus: Changes to legislation for Parish Councils
a. Remote meetings legal until May 2021
b. Chairman/Vice Chairman can remain in post until Annual Meeting in May 2021.
c. Deadlines for audit have been extended.
d. Annual Parish Meeting not required this year.
e. In the absence of the AGM in May, to resolve for the current Chairman/Vice Chairman to remain in post as required.
f. May 2020 elections postponed untilMay2021
6. GigaClear update
7. Memorial Hall: update – Cllr Zoe Townsend
8. Methodist Church: update – Cllr Zoe Townsend
9. Community Assets:
10. Benches & Tables: update – Cllr Nicky Lloyd
11. Allotments: update – Cllr Hilary Moore
12. Playground: update – Cllr Hilary Moore
13. Highways: White Lines, Church Road Flooding
14. School Parking:
15. Grass Cutting:
16. Defibrillators: Abbeyfield Home and Sports & Social Club
17. Asset Register:
18. Risk Assessment:
19. Planning
Applications received:
20/00972/HHD Cobblers Mount, West End
Part demolition of annex. Erection of single storey extensions to side and rear.
20/00419/HHD Old School West End Chadlington
Erection of single storey front extension and addition of front porch.
Applications approved:
20/00517/HHD 8 Orchard Cottages
Erection of single and two storey rear extension. Revised scheme, following
approval 19/02192/HHD to add additional first floor North side window to the
bathroom and south side roof-light to en-suite
20/00652/LBC Lower Court Farm, Green End
Internal works to main (South) barn and stables.
20. Finance
General Finance:
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Mar, Apr, May & Jun £264.16
C No 100331 CFO Subscription £55.00
C No 100332 Mike Smith – website licence £120.00
C No 100333 Payment for Memorial Hall Boiler £3000.00
C No 100334 Wel-Medical Battery & pads for Abbeyfield Defibrillator £243.48
C No 100335 OALC Subscription £184.55
C No 100336 Jason Gillett Groundworks Ltd Resurfacing Car Park £21,276.00
? Bank Tfer Bannor Electrical Replace thermostat in defibrillator £98.17
? Bank Tfer Clerks expenses: Norton anti-virus, postage, new pouch £51.52
Approval of monthly bank reconciliation Mar 2020
Current Account Opening balance 01 Apr 2019 £31,500.80; income to 02 Apr 2020 £31,517.81; expenditure to 02 Apr 2020 £32,142.02 Closing Balance £30,866.12
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
02 Apr 2020 £598.50, expenditure £NIL, Closing balance £2810.01
21. Approval of Year End Accounts
22. Correspondence
23. Other issues
24. Information Exchange
Date of next meeting: 7.30pm on Monday 13 Jul 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 4 May 2020
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Meeting held at Chadlington Memorial Hall on
Monday 13 January 2020 (Start 7.35pm, Finish 9.15pm).
Present: Cllrs Zoe Townsend(Chair), Tony Allan, Vice Chairman, Nicky Lloyd, Hilary Moore, Sam Peet. District Cllr Neil Owen and County Cllr Liz Leffman plus one member of the public.
Minutes
167. Apologies: Cllr Andrew Carpenter. Gill Hill (notes taken by Cllr Lloyd)
168. Declaration of interests: Cllr Townsend declared that on Agenda item 6 Memorial Hall, she is unable to negotiate with Chadlington Sports and Social Club because their Chair person is her husband.
169. Minutes: The Minutes of the Parish Council meeting held on 13th January 2020 were approved by Councillors Allan, Moore, Peet and Lloyd but not signed by the Chair, Cllr Townsend as she was not at that meeting. Formal signing of the Minutes to be agreed with the Parish Clerk on her return.
170. District and County Councillor Reports
District Cllr Neil Owen informed the meeting of a current District Council consultation on the use of section 106 and Community Infrastructure Levy (CIL) funds, which are paid by housing developers to local authorities. He also mentioned that the District Council still has a community grants fund available to local groups who wished to apply. County Cllr Liz Leffman explained that section 106 developer contributions are paid on housing developments of any size and can be used by the County Council for infrastructure, such as schools and roads; whereas CIL funds would go to the District Council. She went on to say that the County Council are setting their budget to include £200,000 to review youth services and intend to include funding for new/re-established youth services in future budgets. There are funds for local transport services and project grants. She has proposed that the Pulham’s X9 service be provided with funding to maintain services throughout the day.
171. Gigaclear
Councillors were unclear why the broadband fibre company had returned to the village to do more work and have closed Bull Hill whilst they are digging up the road. At present the company have not given a date when the service will be available. A member of the public commented that they understood there had been problems with BT lines when Gigaclear had done work in the village previously and that the main connection box in Horseshoe Lane had not been connected properly. Another said that in general the company was honouring its commitment to rectify any damage caused to roads, pavements and verges throughout the project.
172. Memorial Hall
Building work on the car park has begun but at the moment there has not been a positive response from the Sports and Social Club to make their contribution to the costs of the project. The Parish Council lease the clubhouse to the Sports and Social Club and it is
within the terms of the lease that the Club should contribute to car park maintenance and improvement costs. Sue Cox, Chair of the Memorial Hall Committee will be arranging a meeting between some of the Parish Councillors and the Sports and Social Club to discuss terms of the lease and negotiate the improvement costs contribution.
The Memorial Hall Committee AGM will be held on 9th April 2020 at 7.30 p.m.
173. Methodist Chapel
There has been a meeting between the group of villagers who are arranging community use of the redundant chapel and the Chipping Norton area of the Methodist Church. This concerned the terms of the 12- month probationary licence that will govern this pilot project. The project group will be responsible for the running costs of the building but the Methodist Church retain responsibility for the maintenance and any necessary repair of the building.
174. Community Assets
There was no agreement amongst Councillors whether it was worthwhile to register some village shops and other amenities as community assets. Local residents are requested to inform the Parish Council if they think this action needs to be taken in order to protect the local availability of such services, should the current owners wish to cease trading and/or sell these assets. For more information on community owned shops, pubs etc. please see https://plunkett.co.uk/how-we-help/
175. Benches and Tables
It was agreed at the last meeting that 3 additional benches will be located around the village. The inscriptions for each bench are to be agreed with the sponsors, then the benches can be ordered. It was also agreed that the bus shelter should be painted green when it is refurbished. A further sponsor, who has offered to make a contribution to village infrastructure, will be contacted to suggest that they contribute to the cost of renovating the bus shelter. The cost of the benches and bus shelter refurbishment will be paid by the Parish Council initially, then sponsors asked to make their donations.
176. Allotments
There was nothing new to report.
177. Playground
There was nothing new to report. There has been little use of this facility due to the very wet weather in the last couple of months.
178. Highways – white lines and school parking
White lines in the village including those along the road outside the school are scheduled to be re-painted but this will not take place until the next financial year starting in April. School parking problems have not improved. The Parish Council will ask OCC to place a specific parking restrictions sign near the zig-zag no parking zone to add authority to anyone asking parents not to park there during school drop-off and pick-up times. It was also proposed that parents could be invited to park at the Memorial Hall, once the landscaping work has been finished, and then form a ‘walking bus with school children up to the school, as happens in many other villages.
179. Church Road/Green Lane and Brook End flooding
Cllr Townsend reported that this was still a serious hazard, pushing pedestrians in to the road and damaging the road surface. County Cllr Leffman said that she will chase OCC officers about taking some action on this issue. A member of the public also reported that OCC officers had been to see the flooding at Brook End. Drains and gullies are full throughout the village but no flushing has been taking place, despite frequent notification of these problems via ‘Fix my Street’.
180. Defibrillators – Abbeyfield House and Sports and Social Club
Councillors were unclear what had happened to the defibrillator at Abbeyfield. Cllr Moore will follow up and offer the Parish Council’s help with making sure this is available to the community as before.
The Parish Council agreed to cover the cost of re-locating the defibrillator at the Sports and Social Club to an outside wall, so this can now go ahead.
181. Public Participation Gordon Brown, Chipping Norton Town Councillor, addressed the meeting to request support for his campaign to have a new recycling centre in Chipping Norton. When Dean Pitt closed some years ago, the County Council said various proposals for a new centre were being considered but then said that they did not have the resources to do this. The Town Council has declared a Climate Emergency. Now that everyone is being encouraged to recycle as much as possible the Town Council thinks that people in the Chipping Norton area should not have to drive such long distances to reach facilities and with the new housing in Chipping Norton, there is even more demand which the County Council should fulfil. County Cllr Leffman, District Councillor Owen and all the Chadlington Parish Councillors present supported Mr Brown’s case and agreed that the County Council should establish a new centre in this area.
Nigel Ridpath, representing the trust that owns the Paddock opposite Café de la Post, reported that new trees have been planted and that a number of lambs had been born on the field. The Parish Council thanked the trust and its volunteers for maintaining and improving this area for the enjoyment of the village.
A member of the public reported that a dog mess disposal bin on Daisy Bank has gone missing. The Parish Council will check its asset register for the location of this bin and arrange replacement if necessary.
182. Asset Register
Cllr Lloyd is prepared to review this and keep it up to date but has not yet received a paper copy from the Parish Clerk.
183. Risk Register
Cllr Lloyd proposed that the Parish Council should add the Coronavirus outbreak, and proposed mitigations, to the Risk Register. Although the Parish Council has only limited responsibility for local residents’ health it can link with Good Neighbours to offer some assistance and advice to vulnerable people in our community, should the outbreak impact significantly on the wellbeing of those living in the village. Cllr Moore will speak with the
Good Neighbours team to ask what help they think their volunteers could offer and Cllr Lloyd will ensure this information appears on the village website.
184. Local Elections 7th May 2020.
Gill Hill (Parish Clerk) will provide current councillors with the forms necessary for them to re-apply for their seats in May. Cllr Allan will be standing down, so there will be one seat vacant and should more than one new potential councillor come forward there will need to be an election.
185. Planning
Application received: 20/00419/HHD Old School West End Chadlington. Erection of single Storey front extension and addition of front porch. CPC noted that there had been one neighbour objection. CPC have no objection to this application.
186. Finance
It was not possible to approve expenditure or sign cheques in the absence of the Parish Clerk.
187. Extra meeting in April
Councillors did not know why this meeting had been proposed by the Clerk. The Chair will follow up with the Clerk on her return from holiday.
188. Correspondence
Councillors agreed that they would not donate to the Theatre Chipping Norton, as it is not in the village.
189. Other Issues
A member of the public has asked whether it might be possible to provide access for people with disabilities to the new picnic benches on the Stocks green. Cllr Peet will advise whether this is technically possible and report back to the next meeting, when a decision can be made on this question.
Cllr Lloyd reported a positive response to her articles in the Parish Magazine and posters around the village, looking for a new website editor. She will be meeting with a potential new editor this week and then handing over to her in due course.
190. Information Exchange
It was agreed to ask Cllr Carpenter whether he is available to attend the WODC Town and Parish meeting on 26h March 2020.
Date of next meeting: 7.30 p.m. on Monday 11th May in Chadlington Memorial Hall tbc that this is also the AGM
………………………….,Zoe Townsend, Chair to Chadlington Parish Council 20 March 2020
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

 

 

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 09 March 2020 at 7.30pm.

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 15, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]

Agenda        

1. Apologies: to receive apologies
2. Declaration of Interests
   1. Register of Interests – Councillors are reminded of the need to update their register of interests.
   2. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 13 January 2020.
4. District and County Councillors Reports
5. GigaClear update
6. Memorial Hall: update – Cllr Zoe Townsend
7. Methodist Church: update – Cllr Zoe Townsend
8. Community Assets:
9. Benches & Tables: update – Cllr Nicky Lloyd
10. Allotments: update – Cllr Hilary Moore
11. Playground: update – Cllr Hilary Moore
12. Highways: White Lines, School Parking, Church Road Flooding
13. School Parking
14. Defibrillators: Abbeyfield Home and Sports & Social Club

Approval for payment

15. Public participation – Opportunity for the public to ask questions.
16. Asset Register
17. Risk Assessment
18. Elections 7 May 2020
19. Planning

         Applications received:

20/00419/HHD   Old School West End Chadlington

Erection of single storey front extension and addition of front porch.

Applications approved:

19/03322/LBC  Jasmine Cottage, Green End. Internal and external alterations to install a new boiler, including a flue in the rear elevation.  CPC have no objection to this.

19/02567/FUL  Barley Hill Farm. Demolition of an agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling. CPC had no objection ad supported this application.

20. Finance

General Finance:

         Expenditure for approval:

Standing Order (monthly) Clerk’s Salary for Mar & Apr                                 £264.16

C No 100331  CFO Subscription                                                                       £55.00

C No 100332  Mike Smith – website licence                                                   £120.00

C No 100333  Payment for Memorial Hall Boiler                                            £TBA

C No 100334  Wel-Medical Battery & pads for Abbeyfield Defibrillator      £TBA

C No 100335  Wel-Medical Outside Case for Sports & Social Club Defibrillator £TBA

 

Approval of monthly bank reconciliation Jan & Feb

Income: Current Account  £TBA  Memorial Hall Account £598.50

Current Account Opening balance 01 Apr 2019 £31.500.80; income to 29 Feb 2020 £TBA; expenditure to 29 Feb 2020 £TBA Closing Balance £TBA

Memorial Hall Project Account.  Opening balance 08 April 2019; £2,211.51; income to

30 Jun  2019 £598.50, expenditure £NIL, Closing balance £2810.01 .

21. Extra meeting in April
22. Correspondence

The Theatre Chipping Norton

23. Other issues
24. Information Exchange

Healthwatch Oxfordshire

Scrap Fly Tipping

Countryside Alliance – Cleaning up the Countryside

Pack Taverns-The Bull Hotel, Charlbury

Town & Parish Meeting with WODC 26 March 2020

  Date of next meeting: 7.30pm on Monday 13 April 2020

 

………………………Gill Hill, Clerk to Chadlington Parish Council 27 February 2020

 

 

 

                                                                                          

 

All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.

VILLAGE DIARY

If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Meeting held at the Sports & Social Club, Chadlington on Monday 13 January 2020 (Start 7.35pm, Finish 9.15pm).
Present: Cllrs Tony Allan, Vice Chairman, Nicky Lloyd, Hilary Moore, Andrew Carpenter, Sam Peet and Gill Hill (Clerk). District Cllr Neil Owen and County Cllr Liz Leffman plus one member of the public.
Minutes
142. Apologies: Zoe Townsend
143. Declaration of interests: There were none.
144. Minutes:
The Minutes of the Parish Council Meeting held on 11 November 2019 and Extra Special Meeting held on 20 November 2019 were approved and signed
145. Andrew Carpenter and Sam Peet were co-opted as Councillors
146. District and County Councillors Reports
147. Cllr Neil Owen reported that the new Chief Executive of Publica, Jan Brittain had taken
over from David Neudegg who had retired. Climate Change is a priority of WODC and there is a cost implication with this. Council Tax is expected to come in at £104 for a Band D property.
Cllr Liz Leffman reported the SKANSA contract was up for renewal. Highways were due to have a meeting to discuss this. The flooding situation at Green Lane and Brook End had not been resolved. A meeting with Jamie Smith, OCC, Adrian Tremlett and several residents to be arranged on site near the Bowls Club, Green Lane.
148. Gigaclear
There have been some problems with BT lines. Work is ongoing in the area.
149. Memorial Hall
The boiler has broken. The Council agreed that £3,000 should be given to the Memorial Hall to cover the cost of a replacement. A starting date to renew the cap park is expected soon.
150. Methodist Church
Nothing to report at this time.
151. Community Assets
Deferred to next meeting.
152. Benches, Tables & Bus stop
Offers to sponsor had been received from the Diplock Trust, Sam Peet and Tania Smith. It was proposed that the Marmax recycled products should be used. The Traditional Three Seat for outside the Memorial Hall, the Reston Three Seat to go near the bus stop in Chipping Norton Road and a Wave Three Seat for the leafy area near Stonelee Close. It was proposed by Cllr Tony Allan and seconded by Cllr Andrew Carpenter to have these three sets in place by the Spring.
153. Allotments
Nothing to report.
154. Playground
Nothing to report.
155. Public participation
Adrian Tremlett attended to inform the Council that the Footpath situation was looking up. The application for a DMMO reference 03481 for Chadlington was up for consultation from 17 December 2019 and 17 January 2020. It was also arranged that he would attend the meeting at Green Lane to discuss the flooding.
156. Asset Register
The Clerk to provide a spread sheet of Asset Register for Cllr Nicky Lloyd to complete.
157. Risk Assessment
The Clerk to ask Howard Rowley if he would like to continue to keep this updated.
158. Planning
Applications received:
19/03322/LBC Jasmine Cottage, Green End. Internal and external alterations to install a new boiler, including a flue in the rear elevation. CPC have no objection to this.
Applications approved:
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural workshop. CPC had no objection.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country Act. CPC had no objection.
19/02797/LBC Brookside, Brook End. Internal and external alterations to convert existing barn to dwelling.
19/03006/HHD Rill Cottage, 3 Daisy Bank, Green End. Single storey rear extension, replacement porch and new detached double timber frame garage.
19/03254/LBC 4 East End Cottages, East End. Replacement front door (retrospective).
Applications Refused:
19/02332/FUL The Old Barn, East End. Erection of two detached dwellings.
Applications pending:
19/02567/FUL Barley Hill Farm. Demolition of an agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling.
159. Precept
The precept for 2020/2021was signed.
160. The Pensions Regulator
Council was advised of the requirements to advise the Pensions Regulator in 2020. A re-declaration of compliance must be declared by 1 September 2020.
161. Approval of Annual Insurance
This was approved.
162. Finance
General Finance:
The following expenditure was approved and cheques signed:
Standing Order (monthly) Clerk’s Salary for Jan & Feb £264.16
C No 100226 CPRE Annual subscription £36.00
C No 100227 Came & Company Annual premium £338.40
C No 100228 Ron Arthur Playground repairs £169.11
C No 100229 Oxford Fieldpaths Society Donation A Tremlett £100.00
C No 100330 Chadlington Memorial Hall Hire of hall 2019 £210.00
The monthly bank reconciliation for Nov & Dec was approved.
Income: Current Account £15,556.00 Memorial Hall Account £598.50
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 31 Dec 2019 £15,556.00; expenditure to 31 Dec 2019 £5,617.00 Closing Balance £41,199.81
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01.
163. Clerk on holiday
The Clerk will be on holiday from 6 February to 9 March 2020. She will be contactable by email to chadlingtonparishcouncil@gmail.com.
164. Correspondence
Request to support Local Electricity Bill, this was not approved.
Changes to Council Tax to help those most in need, the Council was informed of this new arrangement.
High Sheriff Awards 2019-2020. Consideration to be given to this for next year as it was too late in the day to provide the information required to nominate anyone..
165. Other issues
The mobile Post Office had not turned up for several days one week in January. Apparently the van had broken down. The village needs to be made aware of any cancellations in future. A point of contact needs to be found – the Cafe de la Post was suggested.
The Sports & Social Club has a defibrillator which is kept inside their building. They would be prepared for the defibrillator to be kept on an outside wall if the Parish Council would purchase an external cabinet. Clerk to find out costs.
Parish Plan needs to be updated.
A new website administrator will be required in the near future.
166. Information Exchange
Nothing to report.
Date of next meeting: 7.30pm on Monday 09 March 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 31 January 2020
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Notice is hereby given that the next Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 13 January 2020 at 7.30pm.
Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 15, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]
Agenda
1. Apologies: to receive apologies
2. Declaration of Interests
a. Register of Interests – Councillors are reminded of the need to update their register of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the Parish Council meeting held on 11 November 2019
and Extra Special Meeting held on 20 November 2019 .
4. To Co-opt Andrew Carpenter and Sam Peet as Councillors
5. District and County Councillors Reports
6. GigaClear update
7. Memorial Hall: update – Cllr Zoe Townsend
8. Methodist Church: update – Cllr Zoe Townsend
9. Community Assets
10. Benches & Tables: update – Cllr Nicky Lloyd
11. Allotments: update – Cllr Hilary Moore
12. Playground: update – Cllr Hilary Moore
13. Public participation – Opportunity for the public to ask questions.
14. Asset Register
15. Risk Assessment
16. Planning
Applications received:
19/03322/LBC Jasmine Cottage, Green End. Internal and external alterations to install a new boiler, including a flue in the rear elevation. CPC have no objection to this.
Applications approved:
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural workshop. CPC had no objection.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country Act. CPC had no objection.
19/02797/LBC Brookside, Brook End. Internal and external alterations to convert existing barn to dwelling.
19/03006/HHD Rill Cottage, 3 Daisy Bank, Green End. Single storey rear extension, replacement porch and new detached double timber frame garage.
19/03254/LBC 4 East End Cottages, East End. Replacement front door (retrospective).
Applications Refused:
19/02332/FUL The Old Barn, East End. Erection of two detached dwellings.
Applications pending:
19/02567/FUL Barley Hill Farm. Demolition of an agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling.
17. Precept to be signed
18. The Pensions Regulator
19. Approve Insurance Renewal
20. Finance
General Finance:
Expenditure for approval:
Standing Order (monthly) Clerk’s Salary for Jan & Feb £264.16
C No 100226 CPRE Annual subscription £36.00
C No 100227 Came & Company Annual premium £338.40
C No 100228 Ron Arthur Playground repairs £169.11
C No 100229 Oxford Fieldpaths Society Donation A Tremlett £100.00
C No 100330 Chadlington Memorial Hall Hire of hall 2019 £210.00
Approval of monthly bank reconciliation Nov & Dec
Income: Current Account £15,556.00 Memorial Hall Account £598.50
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 31 Dec 2019 £15,556.00; expenditure to 31 Dec 2019 £5,617.00 Closing Balance £41,199.81
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
21. Clerk on holiday
22. Correspondence
Request to support Local Electricity Bill
Changes to Council Tax to help those most in need
High Sheriff Awards 2019-2020
23. Other issues
24. Information Exchange
Date of next meeting: 7.30pm on Monday 09 March 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 6 January 2020
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Extra Special Meeting of Chadlington Parish Council held at the Memorial Hall, Chadlington on Wednesday 20 November 2019 at 6pm. (Start 6.10pm, finish 6.55pm)
Present: Cllrs Zoe Townsend, Tony Allan and Hilary Moore plus Gill Hill, Clerk.
Minutes
135. Apologies:
Cllr Nicky Lloyd
136. Declaration of Interests
There were none
137. Minutes:
Approval deferred to meeting on 13 January 2020
138. Election of New Chairman
Cllr Zoe Townsend was voted in as the new Chairman.
Proposed by Cllr Tony Allan and seconded by Cllr Hilary Moore
139. Co-option of Councillors.
Mr Andrew Carpenter and Mr Sam Peet agreed to stand as Co-opted Councillors.
140. Bank Mandate
To update signatories of the Bank Mandate – to add Hilary Moore. To add
Gillian Hill (Clerk and Proper Officer) as a signatory for online banking purposes.
Proposed by Cllr Tony Allan and seconded by Cllr Zoe Townsend
141. AOB
There was none.
Date of next meeting: 7.30pm on Monday 13 January 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 20 November 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

Minutes of the Chadlington Parish Council Meeting held at the Memorial Hall, Chadlington on Monday 11 November 2019 at 7.30pm (Start 7.35pm, Finish 9.30pm).
Present: Cllrs Howard Rowley, Chairman, Tony Allan, Vice Chairman, Zoe Townsend, Nicky Lloyd, Hilary Moore and Gill Hill (Clerk). District Cllr Neil Owen and County Cllr Liz Leffman plus five members of the public.
Minutes
115. Apologies: there were none.
116. Declaration of Interests: Cllr Tony Allan declared an interest in his planning application for Gable End House.
117. Minutes: the Minutes of the Parish Council meeting held on 09 September 2019
and Budget Meeting held on 14 October 2019 were approved.
118. Resignation of Howard Rowley
Cllr Howard Rowley announced that he was stepping down both as Chairman and also as a Councillor with effect from 12 November 2019. He had been a Councillor for six years and Chairman for three years. His contribution has been greatly appreciated in particular with the Parish Plan for Chadlington.
119. Town & Parish Council Elections 7 May 2020
Councillors were reminded that all Councillors are up for election in May 2020. Any vacancies that occur after 11 November 2019 can only be filled by co-option. A briefing on the elections for Clerks is being held at 6pm on Thursday 30 January 2020 at WODC Woodgreen.
120. District and County Councillors Reports
District Cllr Neil Owen responded to concerns about an unannounced visit by a WODC planner evaluating potential future development sites in Chadlington. The Chairman had met a WODC planner in Chadlington and was concerned that the Parish Council had not been informed of the visit nor did the WODC Planner have any identification. It was agreed that advanced notice should be sent to the Parish Council in future and identification should be available.
County Cllr Liz Leffman was asked to provide an update on the Brook End flooding and sewage problems. There had been numerous problems with complaints to Thames Water with no results. The bridge at Brookend had been inspected and all seemed to be in order. A further problem with flooding was occurring at Greenend with water running off into Church Road on the bend by the Bowls Club.
121. GigaClear
Work had progressed and the contractor had been very busy and quick to respond to complaints. There had been no real problems.
122. Memorial Hall
The wiring has been done and there is a time limit on the heating at the Memorial Hall. There will be a Memorial Hall Open Day on Saturday 25 January 2020 – a table has been reserved for the Parish Council. Photographs of past events required. On Friday 8 May 2020 – now a Bank Holiday (instead of Monday 4 May) to celebrate 75 years since VE Day and the Memorial Hall will be holding an event in the evening.
123. Methodist Church
A meeting had been held in Shipston-on-Stour to discuss proposal for using the Methodist Hall as a Community Asset. The next step is to take this to a higher level for decision. Updates on information on what is happening to the Methodist Hall are being sent to those who register their email address with Nina Morgan.
124. Benches & Tables
The Parish Council would like to thank Roger and Alison Saunders for their generous purchase of two Picnic Tables to replace the broken ones on The Stocks. A welcome party with tea and cakes was held on the arrival of the tables on 29 August 2019.
A further vote of thanks from the Parish Council goes to Philippa Martin for her purchase of a new bench for The Stocks in memory of her husband, Barry Martin, who sadly passed way last year. A Champagne reception, courtesy of Philippa, took place on Friday 13 December 2019.
Work is still going on with a view to replacing more benches and repairing bus stops
125. Allotments
All allotments are in use. The Parish Council would like to thank Kathy Heath for cutting back the hedge on Church Road.
126. Playground
The Parish Council would like to thank Brian Hamblin, Ron Arthur and their team for all the work they are doing to keep the Playground up to scratch. SSE to be contacted to trim back a tree.
127. Highways – TTROs Notices of Road Closures
Cross’s Lane from 13-24 January 2020 for carriageway patching works
Catsham Lane from 10-20 February 2020 for railway safety fencing works
128. Public participation
There was none.
129. Planning
Applications received:
19/02332/FUL The Old Barn, East End. Erection of two detached dwellings.
19/02567/FUL Barley Hill Farm. Demolition f an agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling.
19/02797/LBC Brookside, Brook End. Internal and external alterations to convert existing barn to dwelling.
Applications approved:
19/02110/FUL Land North West of Chipping Norton Road. Erection of a lambing shed and farm shop, including car parking and associated landscaping. Potential for occasional film making. CPC approved of this application in principal but has concerns with the ownership of the current gate to Diddly Squat Farm and the proposed access point off Chipping Norton Road is very close to the Caravan site and two bus stops which could cause traffic hazard. A new access may have to be considered.
19/02192/HHD 8 Orchard Cottages, Chipping Norton Road. CPC has concerns about the yellow bricks and rendering plus the very large extension proposed which is not in proportion with neighbouring houses.
19/01085/FUL Curdle Hill Farmhouse, Chipping Norton Road. Extensions and alterations to existing barn buildings. CPC has no objection to this application but has concerns about errors on application form Section 12 which were answered incorrectly with regard to (i) Protected and priority species and (ii) Designated sites – important habitats. Also Bat Survey gives inadequate specifics on how bats and barn owls should be protected.
19/02166/FUL Gable End House, Horseshoe Lane. Change of use from agricultural to domestic. CPC had no objection to this application
19/00996/FUL Mount Pleasant, Bull Hill. Demolition of existing dwelling and integral garage and proposed erection of part 2 storey and part single storey dwelling, detached 3 bay garage and garden store and alterations to existing landscaping including modifications to existing drive and access.
19/01985/HHD Laburnum Cottage, Green End. Erection of garage/workshop. CPC objected.
19/02069/HHD 2 Brook End. Alterations and extension of two storey rear extension including a Juliet balcony to first floor. CPC objected.
Applications pending:
19/01670/FUL Barley Hill Farm. Re-roof existing barn and erection of agricultural workshop. CPC had no objection.
19/02378/CND Brookside Brook End
Discharge of conditions 7 (Ecology) & 8(Nesting Birds) of Planning Permission
19/01750/S73 The Gables, West End. Non compliance with condition 2 of planning permission 16/04004/FUL to allow layout change. Condition no 2 – List of Approved Plans and Drawings. Conditions Removal: Please see JPPC’s Planning Design and Access Statement for details. Amend the list of approved plans and drawings. Town & Country Act. CPC had no objection.
130. Budget Review
See minutes for meeting held on Monday 14 October 2019
131. Finance
Clerk’s Salary: It was agreed to:
Adopt correct pay scale effective November 2019
Make reimbursement for unpaid hours
Make residual differences due to pay scale non compliance
Proposed by Cllr Tony Allan, seconded by Cllr Nicky Lloyd
General Finance:
The following expenditure was approved for payment:
Standing Order (monthly) Clerk’s Salary for Nov & Dec £264.16
C No 100220 Ron Arthur (repairs playground) £213.71
C No 100221 Prysebros Ltd Complete Weed Control £300.00
C No 100222 Kathleen Hannay Will Trust (Allotments rent) £200.00
C No 100223 Corido Sponsored Bench Philippa Martin £444.98
C No 100224 Clerk’s expenses laminating posters & stamps £21.12
C No 100225 Clerk’s salary adjustments £579.84
Monthly bank reconciliation Sep & Oct 2019 approved
Income: Current Account £15,284.00 Memorial Hall Account £598.50
Current Account Opening balance 01 Apr 2019 £31.500.80; income to 30 Sep 2019 £15,284.00; expenditure to 30 Sep 2019 £4,250.70 Closing Balance £43,442.88
Memorial Hall Project Account. Opening balance 08 April 2019; £2,211.51; income to
30 Jun 2019 £598.50, expenditure £NIL, Closing balance £2810.01 .
Payment approved for ex gratia payments to Adrian Tremlett for legal advice and to Mike Smith for maintenance of website.
Bank mandates for Councillors and the Clerk completed for HSBC to allow for online banking in future.
Standing order for Clerk’s salary amended
132. Correspondence
Request for dog waste bin in dog walking field created by Gallipot Farm on the Spelsbury Road out of Chipping Norton. Not considered to be in Chadlington parish.
133. Other issues
Flooding at railway bridge in Catsham Lane
Mud on road at Curdle Hill Gate
Parking outside school
134. Information Exchange
None
Date of next meeting: 7.30pm on Monday 13 January 2020
………………………….Gill Hill, Clerk to Chadlington Parish Council 5 November 2019
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARYIf you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.